Executive Assistant to the CEO

Private Advertiser; Metro Manila; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Private Advertiser seeks an experienced Executive Assistant to support our CEO. This senior-level partnership role demands discretion, strategic insight, and the ability to act as a trusted extension of the executive office.

You will manage a high-volume inbox and calendar across time zones, flag priorities, and contribute to day-to-day operations with real operational acumen, while maintaining polish and clear communication. This role interfaces with clients and internal stakeholders alike.

Qualifications

• Senior executive assistant experience, including direct support for a senior executive or US-based client.
• Excellent spoken and written English—natural, fluent, and confident.
• Proven tenure and stability in prior roles.
• Working proficiency with AI tools, Google Workspace, and Excel.
• Strong judgment, discretion, and ability to operate independently in a fast-paced environment.

Responsibilities

• Manage a high-volume inbox and calendar with sound judgment, prioritizing what genuinely needs the CEO's attention and handling the rest independently.
• Build knowledge of the CEO's priorities to proactively flag time-sensitive or important items.
• Contribute to day-to-day operations with real operational understanding rather than routine tasks.
• Coordinate meetings, scheduling, and logistics across multiple time zones.
• Represent the CEO professionally in communications with clients, partners, and internal stakeholders.
• Exercise sound discretion in handling sensitive and confidential information.
• Use AI tools and standard business software (Google Workspace, Excel) to work efficiently.
• Communicate directly and diplomatically, surfacing items that need the CEO's attention or a decision — clearly and at the right time.

Skills

Executive support

Communication

Discretion

Independent work

Time management

Tools

Google Workspace

Excel

AI tools

Job description

We are seeking an experienced, highly capable Executive Assistant to support our CEO. This is a senior-level partnership role, not a general administrative position. We're looking for a professional who can build a genuine understanding of the CEO's priorities, exercise sound independent judgment, and operate as a trusted extension of the executive office. The ideal candidate brings polish, discretion, and real operational acumen, communicates with clarity and confidence, and has a demonstrated track record supporting senior executives or US-based clients.

Key responsibilities

• Manage a high-volume inbox and calendar with sound judgment, prioritizing what genuinely needs the CEO's attention and handling the rest independently.
• Build enough working knowledge of the CEO's priorities to proactively flag what's time-sensitive or important — without needing to be told.
• Contribute to day-to-day business operations, bringing real operational understanding rather than routine task execution.
• Coordinate meetings, scheduling, and logistics across multiple time zones.
• Represent the CEO professionally in communications with clients, partners, and internal stakeholders.
• Exercise sound discretion in handling sensitive and confidential information.
• Use AI tools and standard business software (Google Workspace, Excel) to work efficiently and stay ahead of the workload.
• Communicate directly and diplomatically, surfacing items that need the CEO's attention or a decision — clearly and at the right time.

About you

• Proven experience as an Executive Assistant, including direct experience supporting a senior executive or US-based client.
• Excellent spoken and written English — natural, fluent, and confident.
• A demonstrated record of tenure and stability in prior roles.
• Working proficiency with AI tools, Google Workspace, and Excel.
• Strong judgment, discretion, and the ability to operate independently in a fast-paced environment.
• A composed, professional communication style, with the confidence to engage directly with executive leadership.

About us

We are a premium lighting distributor serving the construction and design industry, partnering with leading lighting brands from around the world to bring high-quality, thoughtfully curated solutions to general contractors, developers, property owners, and lighting designers. We hold ourselves to a high standard of product quality and customer service, and we take pride in guiding our clients through complex decisions with clarity and confidence. As we grow, we're looking for exceptional talent to bring that same standard to how we operate internally.