Executive Assistant (Business Support)

Satellite Office; Pasig; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Work-from-home

Growth with expanding group

Job summary

Satellite Office is seeking an Executive Assistant (Business Support) to act as the steady administrative backbone as the group expands across the Philippines. The role covers company registrations, bank accounts, payroll onboarding, and meticulous documentation, with training provided for internal systems.

The ideal candidate thrives in a fast-growing, multi-entity environment, is reliable, and capable of learning quickly.

Qualifications

• Exceptional attention to detail and organizational skills.
• Trustworthy handling of sensitive documents and payroll data.
• Fast learner who adapts to new systems with minimal guidance.
• Seeks a long-term opportunity and growth with the business.
• Based in or able to regularly travel to Laguna/South Luzon for on-site tasks.
• Comfortable working independently in a work-from-home setup.

Responsibilities

• Handle end-to-end business registration and compliance documents for new and existing entities.
• Open and manage business bank accounts and related paperwork.
• Support payroll processing and onboarding for staff (training provided).
• Encode and maintain accurate business records and documentation.
• Research registration requirements, permits, and regulatory processes as the business expands.
• Occasionally travel locally for branch visits or government/permit transactions.

Skills

Attention to detail

Trustworthy

Fast learner

Long-term mindset

Independent / self-starter

Willing to travel to Laguna / South Lu

Tools

Time-tracking tools

HR administration systems

Job description

Executive Assistant (Business Support)

Ready to be the steady hand behind a growing group of businesses - the person who makes sure every registration, bank account, and new hire gets set up right the first time?

About the Role

Our client is a fast-growing, multi-business group with operations across the Philippines, backed by international ownership. As they expand into new entities and locations, they're looking for an exceptionally organized Virtual Assistant to own the administrative backbone of the business - from company registrations to payroll onboarding.

What You'll Do

• Handle end-to-end business registration and compliance documentation for new and existing entities

• Open and manage business bank accounts and related paperwork

• Support payroll processing and onboarding for retail staff (full training provided on internal systems)

• Encode and maintain accurate business records and documentation

• Research registration requirements, permits, and regulatory processes as the business expands

• Occasionally travel locally for branch visits, spot audits, or government/permit transactions (Laguna / South Luzon area)

What You'll Bring

• Exceptional attention to detail and organizational skills - you catch what others miss

• Trustworthy and reliable - comfortable handling sensitive company and financial documents

• A genuine fast learner - happy to pick up new systems and processes with no prior experience needed

• Looking for the long term - you want to grow with a business, not just fill a gap

• Based in or able to regularly travel to Laguna / South Luzon for occasional on-site tasks

• Comfortable working independently in a work-from-home setup

Nice to Have

• Prior experience in business registration, bookkeeping, or back-office administration

• Familiarity with online time-tracking or HR admin tools (a plus - training provided either way)

What's In It For You

• Work-from-home flexibility, with only occasional local travel

• A ground-floor opportunity to grow alongside an expanding, multi-business group - more back-office roles are expected as the business scales

• Hands-on training provided - no prior systems experience required to apply

• Standard Monday-Friday business hours

• Real job security - this client has had zero staff attrition in the last 13 years

• Join a business with a genuine track record of stability - the group has had zero staff attrition over the past 13 years, and this hire is meant to continue that