Executive Assistant (AU Operations)

Ramos Garcia and Associates Pty Ltd; Quezon City; On-site; PHP 223,000 - 335,000; Full time

Benefits offered by this job

Free Breakfast on Mondays

Free Lunch on Fridays

13th-month pay

Government-mandated benefits

Leave credits

Growth-focused environment

Job summary

Fig Advisory is seeking an organized and proactive Executive Assistant to provide high-level support to company leadership in a fast-paced environment. You will manage complex calendars across AU time zones, arrange travel, screen emails, prepare materials, and maintain confidential records while collaborating with multiple teams.

This onsite Philippines role offers growth opportunities and a chance to contribute to leadership success and business operations.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar role.
• Strong proficiency in Google Workspace and Microsoft Office.
• Experience using project management tools such as Asana, Trello, Monday.com, or similar.
• Excellent written and verbal English communication skills.
• Outstanding organisational and time management skills.
• High attention to detail and ability to manage multiple priorities.
• Ability to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage complex calendars, appointments, and meetings across AU time zones
• Coordinate travel arrangements and itineraries when required
• Screen, prioritise, and manage executive emails and communications
• Prepare agendas, presentations, reports, and meeting materials
• Take meeting minutes and ensure action items are completed
• Organise digital files, documents, and confidential records
• Coordinate meetings with internal teams, clients, and stakeholders
• Track deadlines, follow up on outstanding tasks, and monitor progress
• Conduct research and prepare summaries for business decisions
• Assist with document preparation, correspondence, and reporting
• Support daily business operations and executive priorities
• Improve administrative processes and workflow efficiency
• Coordinate projects and collaborate with multiple departments
• Handle ad hoc tasks while maintaining accuracy and professionalism

Skills

Calendar management

Google Workspace

Microsoft Office

Asana

Trello

Monday.com

English communication

Organisational skills

Discretion & confidentiality

Job description

Executive Assistant (EA)

Fig Advisory | Onsite - Philippines | Full-Time | AU Shift

Join One of the 2026 Best Workplaces in the Philippines

Fig Advisory has officially been recognised as one of the GPTW 2026 Best Companies in the Philippines. We are building a high-performance team and looking for an exceptional Executive Assistant who thrives in a fast-paced environment and is ready to make a real impact.

About the Role

We are looking for a highly organised, proactive, and professional Executive Assistant to provide high-level support to company leadership.

This role is ideal for someone who can anticipate needs, manage competing priorities, communicate confidently, and keep executives focused on what matters most. You'll become a trusted partner, helping drive efficiency across the business while maintaining the highest level of professionalism and confidentiality.

At Fig Advisory, an Executive Assistant is more than administrative support—you are a key contributor to leadership success and business operations.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and meetings across AU time zones

• Coordinate travel arrangements and itineraries when required

• Screen, prioritise, and manage executive emails and communications

• Prepare agendas, presentations, reports, and meeting materials

• Take meeting minutes and ensure action items are completed

Administration & Coordination

• Organise digital files, documents, and confidential records

• Coordinate meetings with internal teams, clients, and stakeholders

• Track deadlines, follow up on outstanding tasks, and monitor progress

• Conduct research and prepare summaries for business decisions

• Assist with document preparation, correspondence, and reporting

Operations Support

• Support daily business operations and executive priorities

• Improve administrative processes and workflow efficiency

• Coordinate projects and collaborate with multiple departments

• Handle ad hoc tasks while maintaining accuracy and professionalism

Qualifications

Skills & Experience

• Previous experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar role

• Strong proficiency in Google Workspace and Microsoft Office

• Experience using project management tools such as Asana, Trello, Monday.com, or similar platforms

• Excellent written and verbal English communication skills

• Outstanding organisational and time management skills

• High attention to detail and ability to manage multiple priorities

• Ability to work independently with minimal supervision

• High level of professionalism, discretion, and confidentiality

Character & Work Ethic

We value people who demonstrate:

• Hunger - Takes initiative and anticipates business needs

• Discipline - Highly organised, dependable, and consistent

• Ownership - Takes responsibility, solves problems, and follows through

Compensation & Benefits

• PHP 20,000 - 30,000 monthly (depending on experience)

• Every Monday - Free Breakfast

• Every Friday - Free Lunch

• 13th-month pay

• Government-mandated benefits

• Leave credits

• Growth-focused and supportive work environment

Why Join Fig Advisory?

• Great Place to Work Certified

• Best Workplaces Philippines 2026

• Real office, real infrastructure, real team

• Work directly with company leadership and decision-makers

• Opportunities to grow into senior executive support, operations, project management, and leadership roles

We are not a BPO or temp agency. We become an extension of our clients' businesses—and we're looking for Executive Assistants who operate with the same level of professionalism, ownership, and commitment.