Project Admin AU Onsite - Ortigas

Staff Domain, Inc.; Pasig; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

HMO & Life Insurance

Paid Leaves

Team Engagement Activities

Job summary

Staff Domain, Inc. is seeking a Project Administrator to support construction projects onsite in Ortigas. You will manage document control, contract administration and reporting to ensure timely project delivery.

The role requires strong organizational skills, experience with M365, Procore and SharePoint, and the ability to work independently in a remote-capable environment. Onsite position with standard full-time hours.

Qualifications

• Strong written communication and professional correspondence skills.
• Ability to read and understand contracts, drawings, specifications and project documentation.
• Experience with M365 suite, Procore, SharePoint and PDF/document-control systems.
• Construction or project administration experience preferred.

Responsibilities

• Maintain project filing systems, document registers and drawing registers with revision control.
• Maintain registers for RFIs, variations, claims, procurement, subcontractors, compliance and handover.
• Assist with progress claims, variations, contractual notices and project correspondence.
• Monitor contractual dates, notice periods, submissions and reporting deadlines.
• Participate in weekly project meetings and maintain agendas, minutes and action registers.
• Follow up outstanding project actions and documentation.
• Assist with subcontractor and supplier administration, RFQs, purchase orders and procurement records.
• Maintain WHS, environmental, quality and Indigenous Development Plan documentation.
• Maintain ITPs, QA records, witness points, hold points, testing, certificates and approvals.
• Compile weekly and monthly project reports and KPI information.
• Maintain Indigenous employment, training, local participation and other contractual reporting records.
• Assist with project start-up, completion and handover documentation.
• Liaise with clients, consultants, subcontractors and suppliers on project administration matters.

Skills

Written communication

Contract reading

Time management

Independent work

Project administration

Tools

Procore

SharePoint

M365

PDF/document-control systems

Job description

Job Description:

Setup and Location: Onsite - Ortigas

Work Schedule: 9:00 AM – 6:00 PM ACDT | 6:30 AM – 3:30 PM PHT

Employment Type: Full-time

Ready to do work that actually excites you?

The Project Administrator provides administrative and coordination support across construction projects, with a strong focus on contract administration, compliance, reporting, document control and project records. The role supports the effective delivery of projects by ensuring documentation, registers, contractual requirements, project actions and reporting obligations are maintained accurately and within required timeframes.

What You’ll Do

You’ll be the kind of person who:

Key Duties

• Maintain project filing systems, document registers and drawing registers, including revision control.
• Maintain registers for RFIs, variations, claims, procurement, subcontractors, compliance and handover.
• Assist with progress claims, variations, contractual notices and project correspondence.
• Monitor contractual dates, notice periods, submissions and reporting deadlines.
• Participate in weekly project meetings and maintain agendas, minutes and action registers.
• Follow up outstanding project actions and documentation.
• Assist with subcontractor and supplier administration, RFQs, purchase orders and procurement records.
• Maintain WHS, environmental, quality and Indigenous Development Plan documentation.
• Maintain ITPs, QA records, witness points, hold points, testing, certificates and approvals.
• Compile weekly and monthly project reports and KPI information.
• Maintain Indigenous employment, training, local participation and other contractual reporting records.
• Assist with project start-up, completion and handover documentation.
• Liaise with clients, consultants, subcontractors and suppliers on project administration matters.

Requirements

What You Bring

We’re looking for someone who:

• Strong written communication and professional correspondence skills.
• Ability to read and understand contracts, drawings, specifications and project documentation.
• Experience with M365 suite, Procore, SharePoint and PDF/document-control systems highly regarded.
• Construction or project administration experience highly regarded.

General Expectations

• Strong organisation, time management and attention to detail.
• Ability to manage multiple projects, deadlines and priorities.
• Work independently and proactively in a remote environment.
• Demonstrate initiative and follow tasks through to completion.
• Identify missing information, overdue actions and potential compliance issues.
• Maintain confidentiality and professional communication.

Benefits

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!