Executive Assistant (6 Month Contract) – Remote | Midshift

Filta; Manila; Remote; PHP 350,000 - 550,000; Full time

Benefits offered by this job

Government mandated benefits

Job summary

FiltaGlobal Philippines Inc. is seeking an experienced Executive Assistant to support UK-based Directors and streamline executive workflows. You will manage calendars, coordinate meetings, and capture minutes to ensure smooth operations.

You will also organise complex travel, prepare MS Excel reports and compelling presentations, and assist cross-functional projects with budget tracking and stakeholder liaison. English proficiency and discretion are essential for this role.

Qualifications

• 2 years of experience in an Executive Assistant, C-Level Virtual Assistant, or Senior Administrative Officer role supporting C-level executive leadership.
• Advanced proficiency in Microsoft Office Suite and modern digital productivity tools.
• Exceptional written and verbal communication skills with a strong mastery of Western business communication standards.
• High level of accuracy, attention to detail, and discretion when handling confidential data, schedules, and expenses.

Responsibilities

• Manage executive calendars, prioritise schedules, coordinate meetings, and capture minutes and action items.
• Organise complex travel arrangements, itineraries, and logistics with meticulous attention to detail.
• Generate data-driven insights using MS Excel, draft high-impact presentations, and prepare executive reports.
• Assist with cross-functional project management, track action items, timelines, and deliverables.
• Support budgeting tracking, expense reporting, and variance monitoring as processes evolve.
• Serve as a liaison between internal departments and external global stakeholders.

Skills

Microsoft Office Proficiency

Executive Support

Calendar Management

Meeting Coordination

Data Analysis in Excel

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Position at FiltaGlobal Philippines Inc.

Schedule: Monday to Friday, 3:00 PM – 12:00 AM PHT

About the Company

Our client is an innovative UK-based organization dedicated to driving excellence and advancement in technical sales, research and development, and commercial initiatives. Built on a very supportive, results-driven, and collaborative culture, our client values continuous learning, flexibility, and strong cross-functional teamwork.

Why You’ll Love Working With Us

• Government Mandated Benefits.

You will be required to use your own computer for the role.

What You’ll Be Doing

Reporting directly to UK-based Directors, as part of the Executive Support team, you’ll deliver high-level executive administration, coordination, and operational insight to streamline executive workflows.

• Managing executive schedules, prioritizing calendars, coordinating client and internal meetings, and accurately capturing meeting minutes and action items.
• Organizing complex travel arrangements, itineraries, and logistics with acute attention to detail.
• Generating data-driven insights using MS Excel, drafting high-impact presentations, and preparing comprehensive executive reports.
• Assisting with cross-functional project management, tracking action items, monitoring timelines, and ensuring key deliverable deadlines are met.
• Supporting administrative documentation, budgeting tracking, expense reporting, and variance monitoring as process workflows evolve.
• Serving as a professional liaison between internal departments and external global stakeholders.

What You’ll Bring

• 2 years of experience in an Executive Assistant, C-Level Virtual Assistant, or Senior Administrative Officer role supporting C-level executive leadership.
• Advanced proficiency in Microsoft Office Suite (MS Excel, Word, PowerPoint, Outlook) and modern digital productivity tools.
• Exceptional written and verbal communication skills with a strong mastery of Western business communication standards and executive interaction.
• High level of accuracy, attention to detail, and sound judgment when managing confidential data, schedules, and expense tracking.

Bonus Points For

• Background or experience working within technological, chemical, pharmaceutical, biotechnology, or related scientific/technical industries.

Important: This role is open to PH citizens only. Applications must be submitted in English.