Executive Assistant

GECO Asia Pte. Ltd; Taguig; On-site; PHP 480,000 - 720,000; Full time

Job summary

GECO Asia is hiring an Executive Assistant to provide dedicated support to the CEO in a hybrid role based in BGC, Taguig City, Philippines. The position requires 3–4 years of relevant experience and a proven ability to manage complex calendars, travel, and communications with discretion.

The successful candidate will coordinate cross-functional activities, prepare executive-level documents, and drive organizational efficiency while maintaining confidentiality and strong stakeholder relationships.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• 3 to 4 years of relevant experience as an Executive Assistant or similar role supporting senior executives.
• Proven experience managing complex calendars, schedules, and travel arrangements.
• Strong organizational and project coordination skills with ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• High level of professionalism, discretion and confidentiality.
• Ability to work independently and anticipate leadership needs.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Act as liaison between the CEO and internal/external stakeholders with timely follow-ups.
• Prepare meeting agendas, presentations, reports, minutes, and executive documents.
• Coordinate and monitor action items to meet deadlines.
• Handle confidential information with professionalism and discretion.
• Organize company events, executive meetings, and stakeholder engagements.
• Screen and prioritize emails, calls, and correspondence for the CEO.
• Support administrative and operational initiatives as assigned.

Skills

Organizational skills

Ownership & accountability

Proactivity

Interpersonal skills

Adaptability

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

GECO Asia is Hiring: Executive Assistant

Location: BGC, Taguig City, Philippines (Hybrid)
Employment Type: Full-Time

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to the CEO. This role requires a professional who can effectively manage executive priorities, coordinate cross-functional activities, and maintain a high level of confidentiality while operating in a fast-paced business environment.

This is an excellent opportunity for an experienced Executive Assistant who thrives on ownership, attention to detail, and building strong working relationships with senior stakeholders.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.

• Act as a liaison between the CEO and internal/external stakeholders, ensuring timely communication and follow-ups.

• Prepare meeting agendas, presentations, reports, minutes, and other executive-level documentation.

• Coordinate and monitor action items, ensuring deadlines and commitments are met.

• Handle confidential information with professionalism and discretion.

• Organize company events, executive meetings, and stakeholder engagements.

• Screen and prioritize emails, calls, and correspondence on behalf of the CEO.

• Support administrative and operational initiatives as assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.

• 3 to 4 years of relevant experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior executives or C-level leaders.

• Proven experience managing complex calendars, executive schedules, and travel arrangements.

• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

• High level of professionalism, discretion, and confidentiality.

• Ability to work independently and anticipate leadership needs.

Preferred Qualifications

• Experience supporting a CEO, Managing Director, Founder, or other C-suite executive.

• Exposure to multinational, consulting, technology, or fast-growing organizations.

• Experience coordinating cross-functional projects and executive-level presentations.

• Familiarity with collaboration and productivity tools such as Microsoft Teams, SharePoint, and project management platforms.

What We're Looking For

• Highly organized and detail-oriented.

• Strong sense of ownership and accountability.

• Proactive, resourceful, and solutions-driven.

• Strong interpersonal skills with the ability to engage stakeholders at all levels.

• Able to thrive in a fast-paced and dynamic environment.