Executive Assistant

AIPI Acquire Intelligence Philippines Inc.; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

AIPI Acquire Intelligence Philippines Inc. is seeking a Personal Assistant to the CEO to manage executive calendars, correspondence, reporting and CRM tasks. You will work closely with the CEO to ensure smooth operations and provide high-quality administrative support across the organization.

The role requires strong English communication, meticulous attention to detail, and proactive problem solving. Collaborative teamwork and adaptability across teams are essential for success.

Qualifications

• Business Administration degree and fluency in English (speaking and writing).
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Experience in administrative support and handling office processes.

Responsibilities

• Maintain the daily diary, emails, and Office365 CRM – Microsoft Dynamics: update records, generate reports, create workflows and conduct research.
• Provide administrative support to the CEO.
• Ensure procedures are adhered to and perform quality checks on information.
• Coordinate workload across functional areas.
• Assist in sales activities, including writing letters.

Skills

Communication

Teamwork

Problem Solving

Self-Management

Planning and Organising

Technology

Learning

Initiative and Enterprise

Education

Business Administration degree

Tools

Microsoft Dynamics

SQL

Office Suite

Job description

Personal Assistant to the CEO

We’re an award-winning global outsourcer providing contact center and back‑office services on behalf of our global clients. The Personal Assistant role supports the Chief Executive Officer and is an integral part of the business and the remote team.

Responsibilities

• Maintain the daily diary, emails, and Office365 CRM – Microsoft Dynamics: update records, generate reports, create workflows and conduct research.
• Provide administrative support to the CEO.
• Ensure procedures are adhered to and perform quality checks on information.
• Coordinate workload across functional areas.
• Assist in sales activities, including writing letters.

Competencies

• Communication – High‑level verbal, written and electronic communication skills; ability to train and demonstrate logistics aspects of our product offering.
• Teamwork – Team player with ability to work across Operations, DTS, Sales, Marketing and Accounts.
• Problem Solving – Strong analytical skills to resolve complex customer issues and provide detailed reporting.
• Self‑Management – Ability to review, revise and resourcing operational solutions within the service centre.
• Planning and Organising – Project manage plan and implement services; schedule daily work output and resources.
• Technology – Broad understanding of industry technology; extensive operational use of CIMS and Microsoft products, including SQL.
• Learning – Capacity for self‑learning through research and skill development.
• Initiative and Enterprise – High level of drive and initiative for service enhancements.

Qualifications (Required)

• Business Administration degree.
• Fluency in English – speaking and writing.
• Previous administrative experience.
• Proficiency in Microsoft Office suites (Excel, PowerPoint, Word).
• Excellent customer care skills.
• High attention to detail and proactive approach.
• Experience with MS Dynamics.
• Excellent writing skills.

Desirable

• Records Management experience.
• Experience coordinating marketing campaigns.
• Document Process Outsourcing workflow applications.
• Tender writing skills.
• Marketing experience.