Executive Admin Assistant

Outsourced Quality Assured Services Inc. (ISO Certified); Cebu City; Remote; PHP 469,000 - 737,000; Full time

Benefits offered by this job

100% WFH

Competitive Salary

HMO Benefits with 1 free dependent

Job summary

Simply Home Inc. is hiring an Executive Administrative Assistant to support leadership across admin, project coordination, basic Xero bookkeeping, and marketing tasks.

This fully remote, asynchronous role offers schedule flexibility and exposure to multiple business functions as the company expands. You will handle executive support, project tracking, Xero data cleanup, content scheduling, and Canva design assistance, with room to grow into broader operations.

Qualifications

• Executive support experience in EA/Administrative roles.
• Hands-on Xero bookkeeping experience including reconciliations.
• Marketing support with digital tools and socials basics.
• Excellent written and verbal English communication.

Responsibilities

• Assist leadership with administrative workflows, scheduling, follow-ups, research, documentation.
• Coordinate tasks and projects, track deadlines and actions, ensure timely delivery.
• Perform Xero data entry and historical cleanup, maintain clean financial records.
• Create, format and organize content for social media, emails, and websites; assist with Canva designs.

Skills

Executive Support Experience

Xero Proficiency

Marketing Capabilities

Communication Skills

Organization & Independence

Adaptability & Problem-Solving

Canva

Tools

Canva

Job description

About Us

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.

Executive Administrative Assistant

(with Xero Bookkeeping and Marketing Capabilities)

Company Overview & Role Summary

• Company: Simply Home Inc.
• Position: Executive Administrative Assistant
• Work Arrangement: Fully remote, asynchronous position with schedule flexibility (Standard U.S. business hours not required).
• Role Summary: A versatile operational partner to company leadership, multi-skilled across executive administration, project coordination, basic Xero bookkeeping, and marketing support. The position will naturally evolve as the company expands its operations, services, and portfolio.

Key Responsibilities

1. Executive and Project Administration

• Executive Support: Assist leadership with administrative workflows, scheduling, follow-ups, research, documentation, and special projects.
• Task & Project Management: Organize priorities, track deadlines, coordinate action items, and manage execution.
• Operational Support: Improve processes, organize digital files, maintain internal systems, and build new operational procedures.
• Documentation & Communication: Draft professional correspondence, prepare meeting summaries, and create internal documentation.
• Special Projects: Take ownership of changing assignments across new group companies, services, and initiatives.

2. Xero Data Entry and Financial Cleanup

• Historical Account Cleanup: Review, correct, and reorganize historical Xero entries to align accounting records with bank statements, reports, and supporting documents.
• Routine Bookkeeping: Complete transactional data entry, categorization, bank reconciliations, and general account maintenance.
• Record Accuracy: Identify and resolve duplicate entries, missing information, and reconciliation inconsistencies independently.
• Financial Organization: Maintain organized financial records and gather documentation for corporate CPA/bookkeepers (Note: Tax filings and high-level tax strategies are managed by the corporate CPA).

3. Marketing and Social Media Coordination

• Content Support: Create, format, proofread, and organize content for social media, email campaigns, websites, and digital marketing materials.
• Design Assistance: Design polished, on-brand promotional graphics using Canva.
• Social Media Scheduling: Organize content calendars, schedule posts, monitor engagement, and maintain active platforms.
• Brand Consistency & Marketing Admin: Maintain brand identity, assist with campaign tracking, perform research, and coordinate marketing projects.

Qualifications & Requirements

• Executive Support Experience: Proven track record in an Executive Assistant, Administrative Assistant, Operations/Project Coordinator, or similar role.
• Xero Proficiency: Required hands-on experience reviewing transactions, doing reconciliations, resolving discrepancies, and conducting account cleanup.
• Marketing Capabilities: Familiarity with Canva, social media platforms, content scheduling tools, and digital marketing basics.
• Communication Skills: Excellent written and verbal English skills for drafting professional communications.
• Organization & Independence: High attention to detail, ability to handle multiple priorities simultaneously, and strong accountability without constant supervision.
• Adaptability & Problem-Solving: Eager to learn, resourceful, comfortable wearing multiple hats, and quick to adopt new technology systems.

The Ideal Candidate Profile

• Proactively anticipates needs, identifies problems, and builds structured solutions.
• Comfortable switching gears smoothly between Xero cleanup, executive projects, and marketing support as business priorities shift week to week.
• Motivated by long-term growth and organizational expansion.

Note

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

Additional information

• 100% WFH
• Competitive Salary
• HMO Benefits with 1 free dependent