Executive Assistant

StartX Med; Pasig; Hybrid; PHP 180,000 - 260,000; Full time

Job summary

Hive Health in Pasig is seeking an Executive Assistant to support the CEO with high-level administrative and operational tasks. The role manages the CEO’s calendar and inbox, coordinates travel, and aligns cross-functional priorities in a fast-paced environment.

Candidates should have at least 3 years supporting a C-level executive, excellent English, strong discretion, and the ability to drive follow-through. Onsite in Ortigas, Pasig once a week; EOS and health tech experience are a bonus.

Qualifications

• At least 3 years of experience supporting a C-level executive or founder, ideally in a start-up/SME or fast-paced environment
• Strong written and verbal communication skills in English
• High discretion and comfort holding confidential, sensitive information
• Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked
• Must be willing to work onsite in Ortigas, Pasig once a week
• BONUS: Familiarity with EOS (Entrepreneurial Operating System) terminology and rhythms
• BONUS: Experience in B2B SaaS, health tech, or HMO/insurance environment

Responsibilities

• Manage Cross-Functional Follow-Through: Track and support resolution of open action items and follow-ups across the leadership team, within the organization, and with external stakeholders
• Support CEO Priorities: Assist the CEO in delivering on key accountabilities with accuracy and efficiency, including meeting preparation and document/deck drafting
• Manage Calendar: Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities
• Support Team Alignment: Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls, working with functional leads to drive alignment
• Manage Inbox: Draft routine responses for review, flag items requiring the CEO's attention, and handle or delegate the rest
• Coordinate Travel & Logistics: Manage travel arrangements and other administrative needs end-to-end
• Maintain Confidentiality: Exercise discretion and sound judgment with sensitive, high-context information
• Other Duties: Support additional tasks as needed by the CEO

Skills

Executive support

English proficiency

Discretion

Multitasking

Job description

Job Description:

Location

Pasig Office - Hybrid

Employment Type

Full time

Location Type

Hybrid

Department

HR

Ready to make an impact?

At Hive Health, we’re on a mission to make healthcare radically more accessible for all—and we need passionate, driven individuals to help us make it happen. If you thrive in a fast-paced, innovative environment and want to work on solutions that truly matter, we’d love to meet you!

Role Overview

The Executive Assistant provides high-level administrative and operational support, enabling the CEO to focus on strategic and technical priorities. The role manages teh CEO's calendar and inbox, tracks follow-through on cross-functional priorities, coordinates travel and logistics, and support team-wide rhythms such as weekly meetings and Town Halls.

This role requires strong judgment, discretion, and the ability to manage multiple priorities independently in a fast-paced environment.

Key Responsibilities

• Manage Cross-Functional Follow-Through: Track and support resolution of open action items and follow-ups across the leadership team, within the organization, and with external stakeholders
• Support CEO Priorities: Assist the CEO in delivering on key accountabilities with accuracy and efficiency, including meeting preparation and document/deck drafting
• Manage Calendar: Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities
• Support Team Alignment: Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls, working with functional leads to drive alignment
• Manage Inbox: Draft routine responses for review, flag items requiring the CEO's attention, and handle or delegate the rest
• Coordinate Travel & Logistics: Manage travel arrangements and other administrative needs end-to-end
• Maintain Confidentiality: Exercise discretion and sound judgment with sensitive, high-context information
• Other Duties: Support additional tasks as needed by the CEO

Qualifications

• At least 3 years of experience supporting a C-level executive or founder, ideally in a start-up/SME or fast-paced environment
• Strong written and verbal communication skills in English
• High discretion and comfort holding confidential, sensitive information
• Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked
• Must be willing to work onsite in Ortigas, Pasig once a week
• BONUS: Familiarity with EOS (Entrepreneurial Operating System) terminology and rhythms
• BONUS: Experience in B2B SaaS, health tech, or HMO/insurance environment

Join our team as we revolutionalize healthcare in the Philippines—and beyond!

Day 1 benefits for full-time employees – because we practice what we preach! Enjoy comprehensive healthcare coverage for you and your dependent, and paid time off from the start.

Grow with us – mentorship, career development, and learning opportunities to help you thrive.

Global connections – gain insights and support from top minds at Harvard, Stanford, and beyond.