Executive Assistant

PathBuilder Technologies Philippines, Inc.; Metro Manila; On-site; PHP 279,000 - 335,000; Full time

Benefits offered by this job

Annual salary review

Remote work setup

13th month pay

Career progression opportunities

Job summary

PathBuilder Technologies Philippines, Inc. is seeking an organized Executive Assistant to support the leadership team as the company expands. This role involves managing schedules, drafting professional communications, and tracking company documents.

Successful candidates will possess a Bachelor's degree and exceptional organizational skills. The position offers a base salary of PHP 25,000 to 30,000 per month, with annual reviews and training budgets.

Qualifications

• Must be able to draft professional correspondence independently.
• Self-directed and dependable in a remote work setup.
• Fresh graduates are welcome to apply.

Responsibilities

• Manage calendars, scheduling, and correspondence for the executive team.
• Draft and format professional communications for university partners and clients.
• Track company documents and regulatory deadlines.

Skills

Organizational skills

Excellent written and verbal English

Proactive communication

Discretion

Adaptability

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft 365

CRM systems

Job description

About PathBuilder

PathBuilder Technologies Philippines, Inc. is a Philippine technology company building PathBuilder, an AI-native Learning Intelligence Platform that makes personalized learning possible at institutional scale.

Schools have always had systems that manage learning. PathBuilder was built to ensure it. The platform helps universities, colleges, senior high schools, review centers, and training institutions teach every student according to exactly what that student needs, instead ofteaching everyone the same way and hoping it works.

PathBuilder is used by institutions across the Philippines and is growing quickly. Its research and development is supported by the Department of Science and Technology, and the company has been recognized by innovation and award-giving bodies both locally and internationally.

PathBuilder is scaling nationwide and expanding into Southeast Asia and beyond, building a Filipino education technology company for the world.

About the Role

If you are organized and never miss a detail, we want you.

The Executive Assistant keeps the leadership team organized and effective as the company grows. This role works closely with the CEO, the COO, the Project Managers, and the Account Managers, and offers direct exposure to how a growing technology company is actually run.

Key Responsibilities

Executive support

• Manage calendars, scheduling, and correspondence for the executive team

• Maintain digital filing systems and company records

• Prepare materials and research briefs ahead of important meetings

Communications

• Draft and format professional communications for university partners, clients, and stakeholders

• Manage internal announcements and team communications

Company documents and compliance

• Track company documents and regulatory deadlines, including SEC, BIR, BOI, PEZA, permits, and renewals

• Coordinate document requirements with the company's accountant and external partners

Coordination

• Coordinate travel and event logistics, both local and international

• Manage vendor, supplier, and procurement coordination

• Coordinate onboarding for new team members

• Business development support

• Support the sales and business development team with lead research and materials preparation

• Maintain CRM records and follow-up tracking Other duties as required by the business.

Qualifications

Required

• Bachelor's degree in Business Administration, Organizational Communication, Management, Information Technology, or a related field

• Excellent written and verbal English. You must be able to draft professional correspondence to senior executives independently. This is our most important requirement

• Exceptional organizational skills and attention to detail

• Self-directed and dependable in a remote work setup

• Proactive communicator who provides updates without being asked

• Complete discretion in handling confidential information

• Adaptable and comfortable with shifting priorities

• Proficient in Google Workspace and Microsoft 365, and quick to learn new tools

• Based in or able to travel to Metro Manila for onsite engagements and events

• Fresh graduates are welcome to apply

Advantageous

• Experience supporting executives or business owners

• Familiarity with CRM systems

• Document and presentation design skills (Canva, PowerPoint, Figma)

• Comfortable using AI tools for research and drafting

This role is for you if

• Nothing gets past you, and nothing gets forgotten

• You want to learn how a company is actually run

• You can be trusted with information you will never repeat

This role is not for you if

• You need a fixed list oftasks to feel comfortable

• You wait to be asked before giving an update

What We Offer

• Base salary of PHP 25,000 to 30,000 per month

• Annual salary review

• Annual training and development budget

• 13th month pay and full government contributions (SSS, PhilHealth, Pag-IBIG)

• Clear career progression: Executive Assistant, Senior Executive Assistant, Business Operations Lead

• Direct working relationship with the founders

• Remote work setup, with onsite for engagements, events, and team meetings

Our Values in Hiring

In a startup, every role is a vital role. We are looking for people who own their work without being followed up, say what is true even when it is uncomfortable, ask questions instead ofguessing, and want to be trained rather than just assigned.

We select for character, capability, and willingness to learn. Applicants from all schools and backgrounds are welcome.