Executive Assistant

Bravissimo Resourcing Inc.; Manila; On-site; PHP 1,061,946 - 1,474,926; Full time

Benefits offered by this job

Employee Recognition and Rewards

Job summary

A leading staffing agency is looking for a fresh graduate or student for a full-time on-site position in Manila. The role involves managing calendar and schedules, coordinating travel, and supporting office operations. Key responsibilities include scheduling meetings, screening communications, preparing documents, and assisting with project support. Ideal candidates should be organized and able to prioritize tasks effectively. This role offers an opportunity to grow in a dynamic environment.

Responsibilities

• Optimize executive schedule and manage meetings across time zones.
• Screen calls and manage communication with stakeholders.
• Arrange travel including flights and accommodation.
• Support meetings by booking rooms and taking minutes.
• Prepare reports, presentations, and financial documents.
• Conduct research and manage confidential records.
• Assist with special projects and provide strategic input.
• Order supplies and maintain office operations.

Job description

On-site - Manila Fresh Graduate/Student Bachelor Full-time

Job Description

Employee Recognition and Rewards

Core Responsibilities

• Calendar & Schedule Management: Optimizing executive time, scheduling meetings, appointments, and coordinating across time zones.
• Communication Management: Screening calls, managing emails, drafting correspondence, and acting as a liaison between the executive and internal/external stakeholders.
• Travel Coordination: Arranging flights, accommodation, itineraries, and managing expense reports.
• Meeting & Event Support: Booking rooms, preparing agendas, taking minutes, arranging refreshments, and coordinating events.
• Document Preparation: Creating, editing, and formatting reports, presentations, and financial documents.
• Information & Data Management: Conducting research, compiling data, filing, and maintaining confidential records.
• Project & Strategic Support: Assisting with special projects, tracking milestones, and providing input for strategic planning.
• Office & Operations: Ordering supplies, managing databases, and ensuring smooth office flow.

Working Location

Manila