Executive Assistant

BDO Unibank; Makati; On-site; PHP 446,000 - 670,000; Full time

Job summary

BDO Unibank in Makati seeks a professional to manage the daily calendar for the Unit Head, handle correspondence, and coordinate meetings.

You will prepare reports, maintain records, and assist with events, while projecting a professional image in person and on the phone. Ideal candidates are graduates of any 4-year program with at least five years of secretarial experience and excellent communication, highly organized, with flexible schedules.

Qualifications

• Must have a 4-year college degree.
• Minimum of 5 years' experience in a secretarial or administrative role.
• Excellent communication skills are required.
• Highly organized with the ability to work with flexible schedules.
• Willingness to be assigned in Makati.

Responsibilities

• Coordinate the Unit Head's daily schedule, including meetings and venues.
• Handle and prioritize correspondence; organize paperwork for tracking and security.
• Relay and monitor instructions from the Unit Head with internal/external parties.
• Prepare reports to monitor sales performance and support senior management reporting.
• Assist in special activities or events as instructed by the Unit Head.
• Maintain a professional image in person and on the phone.

Skills

Communication skills

Highly organized

Flexible schedule

Willing to work in Makati

Education

4-year college degree

Job description

• Ensures that Business Unit/Group Head's daily schedule, which includes meetings, appointments, or other activities, is well coordinated in terms of time,venue, attendees and other logistics.
• Handles & prioritizes correspondence based on instructions from the Business Unit/Group Head, as well as organizes all paperwork in a systematic & timely manner to ensure efficient tracking and security of documents.
• Relays, coordinates & monitors instructions/requests & implementation thereof given by the Business Unit/Group Head with internal or external parties.
• Prepares reports required by the Unit Head to monitor the Unit’s sales performance and support reporting requirements to Senior Management.
• Assists in special activities or events of the department, group or bank as a whole, as instructed by the Business Unit/Group Head.
• Project a professional company image through both in-person and phone interactions.

Qualifications

• Must be a graduate of any 4-year degree course.
• Minimum of 5 years' experience in a secretarial function or administrative work.
• Must possess excellent communication skills
• Highly organized and willing to work with flexible schedules
• Must be willing to be assigned in Makati.