Executive Administrator

Solaire Resort; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Solaire Resort is seeking an Executive Administrator to provide high-level administrative support to multiple teams and executives in the Philippines. You will manage calendars, travel arrangements, meetings, and events, and help prepare reports and presentations.

The role requires strong organizational skills, discretion with confidential information, and the ability to coordinate across departments and with external partners to ensure smooth operations.

Qualifications

• 3+ years of administrative experience in a corporate setting.
• Experience handling calendars, travel, and meetings.
• Ability to organize records and confidential information.

Responsibilities

• Provide administrative support to executives, including calendar, travel, and meeting coordination.
• Organize and maintain records, documents, reports, and confidential information.
• Coordinate meetings, conferences, training, onboarding, and travel.
• Assist with expense reports, payouts, and event documentation.
• Support executive presentations, KPI reports, and special projects.
• Liaise with internal departments and external partners for smooth coordination.
• Conduct research, prepare correspondence, and maintain filing systems.
• Perform general office administration and related duties.

Skills

Calendar management

Travel coordination

Event coordination

Records management

Executive support

Communication

Job description

Executive Administrator

Company : Solaire Resort

Job Type : Full Time Philippines

Job Description

• Provide administrative and operational support to multiple teams and executives, including calendar, meeting, travel, and event coordination.


• Organize and maintain records, documents, reports, SOPs, policies, and confidential information.


• Coordinate meetings, conferences, training, onboarding, and business travel arrangements.


• Assist with account reconciliation, payouts, gifting, expense reports, and event documentation.


• Support executive presentations, KPI and coaching reports, and special projects.


• Liaise with internal departments and external partners to ensure smooth coordination of activities.


• Conduct research, prepare correspondence and reports, and maintain organized filing systems.


• Perform general office administration and other duties as assigned.

Requirements

• At least 3 years of administrative experience in a corporate setting.