Executive Administrative Specialist

DSV - Global Transport and Logistics; Parañaque; On-site; PHP 600,000 - 900,000; Full time

Job summary

DSV – Global transport and logistics is seeking an Administrative Specialist to provide comprehensive support to the Managing Director and leadership team. The role includes calendar management, travel planning, document preparation, and ensuring confidential handling of information.

You will coordinate internal communications, assist with special projects, and help maintain efficient office operations across the organization.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in an administrative/office management or similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently, prioritize tasks, and handle confidential information.

Responsibilities

• Provide day-to-day administrative support to the Managing Director and leadership team.
• Manage correspondence, emails, and inquiries in a professional and timely manner.
• Prepare, edit, and format reports, presentations, and meeting materials.
• Maintain filing systems and confidential documentation.
• Coordinate travel arrangements domestically and internationally, including flights and accommodations.
• Support budget tracking, invoices, and expense management.

Skills

Time management

Written communication

Verbal communication

Independent work

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

DSV – Global transport and logistics is seeking an Administrative Specialist to provide comprehensive support to the Managing Director and leadership team. The role includes calendar management, travel planning, document preparation, and ensuring confidential handling of information.

You will coordinate internal communications, assist with special projects, and help maintain efficient office operations across the organization.