Executive Admin Specialist - Leadership Team Support

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 500,000; Full time

Job summary

DSV – Global transport and logistics is seeking an Administrative Specialist to provide comprehensive executive support to the Managing Director and the broader business. The role combines administrative expertise with selective executive duties, ensuring efficient office management and polished communications.

You will coordinate schedules, manage confidential information, support internal communications, and assist with special projects and events while maintaining high discretion and

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience in administrative/office management or similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently, prioritize tasks, and meet deadlines.
• High level of professionalism, integrity, and confidentiality.

Responsibilities

• Provide day-to-day administrative support to the MD and leadership team.
• Manage correspondence and inquiries in a timely manner.
• Prepare, edit, and format reports, presentations, and documents.
• Maintain filing systems and confidential records.
• Coordinate vendor relations and facility support.
• Manage MD's calendar and travel arrangements.
• Coordinate domestic and international travel and itineraries.
• Prepare meeting agendas and briefing materials.
• Support internal communications and company announcements.
• Coordinate leadership meetings and town halls.
• Assist in planning special projects and events.
• Support budget tracking, invoicing and expenses.

Skills

Executive support

Scheduling

Communication

Office coordination

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Outlook

Word

Excel

Job description

DSV – Global transport and logistics is seeking an Administrative Specialist to provide comprehensive executive support to the Managing Director and the broader business. The role combines administrative expertise with selective executive duties, ensuring efficient office management and polished communications.

You will coordinate schedules, manage confidential information, support internal communications, and assist with special projects and events while maintaining high discretion and