Executive Admin & Travel Support Analyst

Hammerjack Pty Ltd; Taguig; On-site; PHP 446,000 - 670,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Business Support Analyst to provide administrative and operational support to a larger team, coordinating travel across time zones, handling expenses, and drafting business communications.

The role requires strong organizational skills, attention to detail, and the ability to work across teams globally. On-site in Taguig, Philippines, with collaboration across the Americas Board and Transactions teams.

Qualifications

• Bachelor's degree or equivalent experience strongly preferred.
• 1–2 years of administrative or business support experience.
• Ability to handle confidential information discreetly.
• Flexible and quick learner.
• Strong multi-platform communication (email, text, in-person, video calls).
• Tech savvy with Microsoft Office, Adobe Acrobat/Bluebeam, Webex, Zoom.
• Ability to work across multiple time zones.
• Exceptional attention to detail.
• Strong organizational and time management skills.
• Strong travel and diary management skills.
• Experience with travel/accommodation booking/calendar management.

Responsibilities

• Provide administrative support to a broader team of employees across the Americas Board and Transactions team.
• Schedule and manage travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required).
• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
• Draft and prepare business correspondence including emails, reports, and any other miscellaneous correspondence as needed.
• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
• Assist in planning and coordinating corporate events, conferences, and other special occasions.
• Organize and maintain documents and files ensuring ease of access and retrieval of information.
• Conduct research, gather data, and prepare reports and documentation as required.
• Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally).
• Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).
• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
• Build and maintain positive relationships with internal and external stakeholders.
• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Tech savvy

Microsoft Office

Adobe Acrobat

Bluebeam

Webex

Zoom

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Adobe Acrobat

Bluebeam

Webex

Zoom

Job description

Jones Lang LaSalle (JLL) is seeking a Business Support Analyst to provide administrative and operational support to a larger team, coordinating travel across time zones, handling expenses, and drafting business communications.

The role requires strong organizational skills, attention to detail, and the ability to work across teams globally. On-site in Taguig, Philippines, with collaboration across the Americas Board and Transactions teams.