Executive Admin: Scheduling, Transcription & Reports

Cyberbacker Careers; Metro Manila; Remote; PHP 240,000 - 360,000; Full time

Job summary

Cyberbacker Careers is seeking a detail-oriented administrative professional to support executives with organization, communication, and scheduling. You will transcribe calls, prepare agendas, coordinate meetings, and maintain digital files to keep teams productive and informed.

The role emphasizes proactive problem solving, teamwork, and strong time management. Proficiency with Google Workspace and Zoom is expected, enabling efficient remote collaboration across time zones.

Qualifications

• Ability to work independently and solve problems proactively.
• A team player mindset, with a positive attitude and strong work ethic.
• Strong organizational and time management skills.
• Knowledge of digital tools such as Google Workspace and Zoom.

Responsibilities

• Transcription: Listen to live or recorded calls and take notes of key points discussed.
• Call Preparation: Prepare daily call list, meeting agendas, and materials as needed, ensuring participants have the necessary information.
• Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that accommodate all parties and managing any necessary adjustments or cancellations.
• Manage Reports: Prepare reports on key metrics and performance indicators within specified deadlines.
• Virtual File Management: Update and maintain virtual files to ensure information is organized and easily accessible.
• Administrative Tasks: Oversee administrative tasks, including but not limited to managing email correspondence and calendar appointments and ensuring all administrative activities are executed efficiently.

Skills

Independent work

Team player

Organizational skills

Time management

Communication

Tools

Google Workspace

Zoom

Job description

Cyberbacker Careers is seeking a detail-oriented administrative professional to support executives with organization, communication, and scheduling. You will transcribe calls, prepare agendas, coordinate meetings, and maintain digital files to keep teams productive and informed.

The role emphasizes proactive problem solving, teamwork, and strong time management. Proficiency with Google Workspace and Zoom is expected, enabling efficient remote collaboration across time zones.