Executive Admin

Mangoesandbananasstudio; Bulacan; Hybrid; PHP 300,000 - 540,000; Full time

Job summary

Mangoes and Bananas Studio in Bulacan, Philippines, is seeking an Executive Admin to support the Founder, coordinate campaigns, budgets, and influencers, and keep operations running smoothly.

You will turn decisions into action, track deadlines, manage schedules, and ensure records are organized. Ideal candidates have 1–2 years in EA/project coordination, strong communication, and proficiency with Google Workspace.

Qualifications

• Minimum 1–2 years in executive assistant, administrative officer, project coordinator, or similar role.

Responsibilities

• Assist the Founder with schedules, priorities, follow-ups, and day‑to‑day decisions.
• Execute campaigns from approved plan to launch, keeping timelines, deliverables, and people aligned.
• Prepare and monitor production budgets, track expenses, and flag overruns before they happen.
• Coordinate with influencers and creators on outreach, briefs, schedules, and deliverables.
• Manage the team's workload and deadlines so projects keep moving without bottlenecks.
• Lead project execution across teams, from kickoff to delivery and wrap-up.
• Attend meetings and represent the Founder and the brand.
• Keep trackers, records, and documents organized so anyone can find what they need.

Skills

Executive admin experience

Budget tracking

Campaign coordination

Influencer coordination

Communication skills

Google Workspace

Confidentiality

Tools

Google Workspace

Job description

As the Executive Admin at Mangoes and Bananas Studio, you keep the studio running smoothly so good ideas have room to ripen. You work alongside our Founder, keep campaigns and projects moving, look after production budgets, and coordinate the influencers and teammates who make each campaign happen.

If you like bringing order to a busy creative studio and seeing plans through to the finish, then this is for you.

About the role

The Executive Admin is the Founder's executive assistant and the person who holds the studio's operations together. You turn decisions into action: campaigns get executed, budgets stay on track, influencers know what is expected of them, and the team knows who is doing what by when.

We expect someone organized, resourceful, and calm when several deadlines land at once. You will catch the details others miss, speak up early when a project or a budget starts to drift, and represent the Founder and the studio well with clients, creators, and partners.

What you'll do

• Assist the Founder with schedules, priorities, follow-ups, and day-to-day decisions.
• Execute campaigns from approved plan to launch, keeping timelines, deliverables, and people aligned.
• Prepare and monitor production budgets, track expenses, and flag overruns before they happen.
• Coordinate with influencers and creators on outreach, briefs, schedules, and deliverables.
• Manage the team's workload and deadlines so projects keep moving without bottlenecks.
• Lead project execution across teams, from kickoff to delivery and wrap-up.
• Attend meetings and represent the Founder and the brand.
• Keep trackers, records, and documents organized so anyone can find what they need.

Qualifications

• At least 1 to 2 years of experience as an executive assistant, administrative officer, project coordinator, or in a similar role. Agency experience is welcome.
• Experience working directly with a founder, executive, or business owner.
• Able to manage campaigns and projects across several people, teams, and deadlines.
• Comfortable preparing and tracking budgets and expenses in spreadsheets.
• Experience coordinating with influencers, creators, suppliers, or other external partners.
• Strong written and spoken communication, and a professional manner with clients and partners.
• Proficient in Google Workspace or similar tools, and in keeping trackers and records up to date.
• Trustworthy with confidential information and steady under pressure.