Events Specialist - Manning

Yatai International Corporation; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading marketing firm in the Philippines is seeking an energetic Event Coordinator to manage on-ground activations. Key responsibilities include executing promotional events, coordinating logistics, and engaging customers through product demonstrations. The ideal candidate has strong organizational and public speaking skills, is detail-oriented, and able to handle multiple projects under pressure. Flexibility in travel is required as well as the willingness to work on weekends and holidays.

Qualifications

• Strong public speaking and presentation skills for large audiences.
• Proficient in MS Office and Google Workspace.
• Willing to travel nationwide and work flexible hours.

Responsibilities

• Execute Omni On The Road activations across various regions.
• Coordinate with suppliers for event logistics.
• Promote Omni products through live demos and customer engagement.

Skills

Organizational skills

Public speaking

Multitasking

Problem-solving

Customer-focused

Resourcefulness

Tools

MS Office

Google Workspace

Job description

Key Responsibilities

EVENT EXECUTION & ON-GROUND ACTIVATION

• Execute Omni On The Road activations across Luzon, Visayas, and Mindanao, ensuring all setup and program requirements are met.
• Ensure full setup and teardown of event assets including tents, backdrops, banners, lighting displays, sound systems, demo tables, and product exhibits.
• Conduct product presentations and demonstrations, engage customers, answer product inquiries, and ensure strong brand visibility.
• Act as the frontliner/brand ambassador of Omni during events; maintain professionalism, energy, and positive customer interactions.
• Ensure all materials, display boards, demo units, marketing collaterals, and activity materials are complete and functional before every deployment.
• Manage booth activities such as games, raffles, sampling, and crowd engagement mechanics.
• Ensure strict adherence to event run-down, timelines, and quality standards set by Head of Sales and Marketing, and the Events Lead.
• Serve as on-site coordinator during Omni Caravan in partner stores, handling coordination with store managers and promodisers.

LOGISTICS & COORDINATION

• Assist the Events Lead in preparing event checklists, packing lists, and deployment schedules.
• Coordinate with suppliers, agencies, and logistics providers for deliveries, rentals, and transportation requirements.
• Manage the loading and unloading of event materials, ensuring proper handling.
• Ensure that all branded assets (tarpaulins, standees, banners, uniforms, POS materials) inventory accuracy are prepared and delivered on time.
• Maintain the events inventory; track usage, damage, and replenishment needs.
• Coordinate travel bookings, hotel accommodations, vehicle scheduling, and route planning for provincial activations.

STORE & PARTNER RELATIONS

• Work closely with store managers, promodisers, and distributors to ensure high-quality store-based activations.
• Conduct pre-event store visits to check space availability, display conditions, electric connections, and store rules.
• Communicate event guidelines, schedules, and expected participation to the store teams.
• Represent Omni in trade shows, store activities, retail activations, and dealer events as assigned.

BRAND PROMOTION & CUSTOMER ENGAGEMENT

• Promote Omni products directly to end-users through live demos, features explanation, and hands‑on interactions.
• Drive product awareness, highlight benefits, and educate consumers on LED technology, electrical safety, and Omni's product advantages.
• Assist in gathering customer testimonials, photos, videos, and key stories during events.
• Support the marketing team in implementing field‑level brand campaigns, contests, and promotions.

REPORTING & DOCUMENTATION

• Prepare event accomplishment reports including photos, videos, foot traffic, sales impact, engagement numbers, and activity highlights.
• Submit post-event assessments with recommendations for improvement.
• Track event expenses, receipts, fuel usage, and other relevant reimbursements for audit and monitoring.
• Maintain a database of event records, store activation history, and activation performance metrics.

PRODUCT KNOWLEDGE & TRAINING

• Attend regular trainings on Omni's full product line to ensure accurate and confident product presentations.
• Train promodisers and store teams when needed on product basics, selling points, and display guidelines.
• Stay updated on new releases, core features, and differences vs. competing brands.

Qualifications:

• Excellent organizational, multitasking skills.
• Strong public speaking and presentation skills - comfortable speaking to both large audiences and small groups.
• Ability to manage multiple projects and meet deadlines under pressure.
• Proficient in MS Office/Google Workspace; familiarity with event or project management tools is an advantage.
• Willing to travel nationwide and work flexible hours, including weekends and holidays when required.
• Energetic, resourceful, and detail‑oriented, with a genuine passion for creating great event experiences.
• Resourceful and quick problem solver.
• Professional and customer‑focused.
• Strong brand ambassador presence.
• Willing to do hands‑on work (loading, setup, events materials handling).