Event Production Manager

Clevr Ph; Makati; On-site; PHP 500,000 - 900,000; Full time

Job summary

Clevr Ph in Makati is seeking an experienced Production Coordinator to lead the production department from project initiation to completion, coordinating with accounts and creative teams to meet timelines. You will manage sourcing, supplier coordination, and on-site delivery for mall activations and large-scale events, ensuring cost-effective suppliers, accurate documentation, and rigorous site checks.

The role requires a Bachelor's degree, 3+ years leading a production team, strong

Qualifications

• Bachelor's degree holder.
• Proven expertise in event planning, production, and management, specializing in mall activations and large-scale, production-intensive events (with production experience focused exclusively on event execution, NOT video production).
• Minimum 3 years’ experience leading a production team with at least 5 direct reports.
• Strong communication skills for managing internal teams, clients, and external partners.
• Experience in budgeting and cost management to optimize resource allocation.
• Ability to manage multiple projects simultaneously under tight deadlines.
• Exceptional organizational and problem-solving abilities.

Responsibilities

• Lead the production department and supervise all production-related requirements from project initiation to completion.
• Collaborate with accounts and creative teams to understand project requirements, objectives, and timelines.
• Align production timelines and schedules with the accounts team to ensure all deliverables are identified and met.
• Proactively identify potential project risks and develop contingency plans to mitigate them.
• Identify opportunities for process improvement and implement best practices to enhance project efficiency and effectiveness.
• Assist in delivering all requirements for on-ground events.
• Serve as project point person and key stakeholder from ingress to egress, supported by the on-site production team.
• Support finance-related tasks, including: following up on cost estimates, supplier quotes, and required documents to process payables; managing accounts receivable and payables documents from clients; coordinating payment pickups and issuance of official receipts; timely liquidation of petty cash for events.
• Conduct regular site and quality checks to ensure deliverables meet client specifications and agency standards.
• Maintain accurate project documentation, including receipts, invoices, acknowledgment receipts, receiving copies, etc.
• Consolidate all post-mortem documentation to complete the project.
• Monitor accounts payables and other related documents from clients and suppliers.
• Manage warehouse inventory and supplies.
• Perform other tasks as required by the supervisor.

Skills

Event production

Team leadership

Budgeting

Project management

Communication

Time management

Problem solving

Organizational skills

Education

Bachelor's degree

Job description

Key Responsibilities

Project Coordination

• Lead the production department and supervise all production-related requirements from project initiation to completion
• Collaborate with accounts and creative teams to understand project requirements, objectives, and timelines
• Align production timelines and schedules with the accounts team to ensure all deliverables are identified and met
• Proactively identify potential project risks and develop contingency plans to mitigate them
• Identify opportunities for process improvement and implement best practices to enhance project efficiency and effectiveness

Sourcing

• Assist Account Executives with event-related tasks, including:
• Sourcing and supplier coordination
• Gathering event-related quotations and requirements
• Following up on payments and payables for suppliers
• Managing accounts receivable documents from clients
• Other event-related tasks as assigned by supervisor
• Create and implement standardized processes and best practices in procuring quality and cost-efficient suppliers and partners
• Conduct canvassing, sourcing, and preparation of costings and quotations from credible suppliers offering the most competitive rates
• Create production timelines, delivery schedules, ingress and egress lists, and secure permits as needed per event
• Manage end-to-end supplier coordination
• Maintain and update the supplier database with complete contact information, product lists, and rates, categorized by industry, materials, and requirements

Production

• Assist in delivering all requirements for on-ground events
• Serve as project point person and key stakeholder from ingress to egress, supported by the on-site production team
• Support finance-related tasks, including:
• Following up on cost estimates, supplier quotes, and required documents to process payables
• Managing accounts receivable and payables documents from clients
• Coordinating with clients on payment pickups and issuance of official receipts
• Timely liquidation of petty cash for events
• Conduct regular site and quality checks to ensure deliverables meet client specifications and agency standards
• Maintain accurate project documentation, including receipts, invoices, acknowledgment receipts, receiving copies, etc.
• Ensure timely liquidation of all event-related payables
• Consolidate all post-mortem documentation to complete the project
• Monitor accounts payables and other related documents from clients and suppliers

Other Duties

• Manage warehouse inventory and supplies
• Perform other tasks as required by the supervisor

Qualifications:

• Bachelor's degree holder.
• Proven expertise in event planning, production, and management, specializing in mall activations and large-scale, production-intensive events (with production experience focused exclusively on event execution, NOT video production).
• Demonstrated success within Event Agency environments, delivering impactful and engaging experiences for diverse audiences.
• Minimum 3 years’ experience leading a production team with at least 5 direct reports.
• Strong communication skills for managing internal teams, clients, and external partners
• Experience in budgeting and cost management to optimize resource allocation
• Ability to manage multiple projects simultaneously under tight deadlines
• Exceptional organizational and problem-solving abilities

Additional Information:

• Fully onsite in Makati, day shift, Monday - Friday