Events & Guest Services Coordinator

Cooley LLP; Santa Monica; On-site; PHP 3,902,000 - 4,748,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO 20 days

Paid holidays

Parental leave

HSA

Life insurance

Job summary

Cooley LLP is seeking a Guest Services Coordinator to join the Office Services/Facilities team. The role oversees the conference center, food service functions and satellite kitchens, coordinating internal meetings and events with the Facilities Department.

Responsibilities include event planning, venue scheduling, catering, decor, staffing, and vendor coordination. Candidates should have 2+ years in hospitality or event coordination and proficiency with Microsoft Office and iManage; prior law

Qualifications

• After orientation at Cooley LLP, proficiency in the Microsoft Office suite, iManage and other firm applications.
• Available to work overtime, as required.
• 2+ years of related experience, with emphasis in hospitality and/or event coordination.
• Preferred: Prior law firm experience.

Responsibilities

• Coordinate special office events with various department team members, including venue scheduling, catering, décor, staffing, entertainment, facilities and materials.
• Schedule conference rooms for events and maintain a complete record of same.
• Coordinate with caterers, obtain bids and best pricing, meeting budget requirements for in-house and outside meetings.
• Set up registration and food tables for client meetings and events.
• Review catering invoices for accuracy before approval.
• Back-up receptionist coverage during breaks/lunch as needed.
• Maintain satellite kitchens and stock all food and supplies.
• Coordinate repairs of kitchen equipment with responsible directors/managers.
• Place food orders for meetings via conference room scheduler.
• Set up conference rooms with food/beverage and train staff accordingly.
• Maintain inventory of kitchen supplies and beverages.
• Manage conference rooms supplies and notify facilities of needs.
• Coordinate deliveries of standard food items and supplies.
• Break down and clean up food service setups after meetings.
• Assist with visitor office reservations and preparations.
• Coordinate events with Marketing/BD team for venue, catering, décor, staffing, entertainment, materials.
• All other duties as assigned.

Skills

MS Office suite

iManage

Event coordination

Hospitality experience

Job description

Cooley LLP is seeking a Guest Services Coordinator to join the Office Services/Facilities team. The role oversees the conference center, food service functions and satellite kitchens, coordinating internal meetings and events with the Facilities Department.

Responsibilities include event planning, venue scheduling, catering, decor, staffing, and vendor coordination. Candidates should have 2+ years in hospitality or event coordination and proficiency with Microsoft Office and iManage; prior law