Estimating & Operations Assistant

Assist World; Philippines; On-site; PHP 279,000 - 469,000; Full time

Job summary

Assist World in the Philippines is seeking an Estimating & Operations Assistant who enjoys working with numbers and documents. You will learn a specialised estimating process, extract window measurements from floor plans, and feed accurate data into Excel-based estimating spreadsheets to prepare estimates and bids.

You will work closely with business owners, supporting scheduling, installations, and timely production updates while keeping records organized and seeking opportunities to streamline

Qualifications

• Detail-oriented and proactive candidate with strong numerical skills.
• Comfortable working with numbers, documents, spreadsheets, and processes.
• Willingness to learn a specialised estimating process and product knowledge.

Responsibilities

• Review architectural floor plans and identify windows and measurements.
• Extract window measurements from floor plans accurately.
• Enter measurements and project data into Excel-based estimating spreadsheets.
• Use pricing information to prepare estimates and create proposals.
• Submit bids and estimates using client forms and ensure accuracy.
• Coordinate with the internal team to validate measurements and pricing.
• Gradually take ownership of estimating processes as knowledge grows.
• Assist with scheduling installations and coordinating project timelines.
• Communicate installation dates and production updates to customers.
• Keep project records organized and identify process improvements.
• Assist with general business administration during quieter periods.

Skills

Detail-oriented

Proactive

Numerical ability

Spreadsheet proficiency

Process documentation

Tools

Excel

Job description

About the Role

We are looking for a detail-oriented and proactive Estimating & Operations Assistant to support a growing window treatment business specialising in roller shades, drapery, curtains, and related home automation solutions. This is a great opportunity for someone who enjoys working with numbers, documents, spreadsheets, and processes, and who is confident learning a specialised product and estimating process. You will work closely with the business owners to take much of the administrative and estimating workload off their hands, allowing them to focus more heavily on sales, client relationships, and closing new business.

Key Responsibilities

• Review architectural floor plans and identify windows and relevant measurements
• Extract window measurements accurately from floor plans
• Enter measurements and project information into Excel-based estimating spreadsheets
• Use existing pricing information and price lists to prepare estimates
• Prepare proposals and bids for review by the business owners
• Submit completed bids and estimates using client-provided forms
• Ensure estimates and documentation are accurate and complete
• Coordinate with the internal team to validate measurements and pricing during the initial training period
• Gradually take greater ownership of the estimating process as your knowledge and confidence develop
• Assist with scheduling installations and coordinating project timelines
• Communicate with customers regarding installation dates and production updates when required
• Keep project records and business information organised and up to date
• Help identify opportunities to improve and streamline existing processes
• Assist with general business administration and record keeping during quieter periods