Estimating Admin & Bid Coordination

Revaya; Philippines; Remote; PHP 1,578,000 - 2,280,000; Full time

Job summary

Revaya, a construction administration contractor, seeks a dependable Estimating Assistant to support Advanced Framing Structures (AFS). You will process bid invitations, organize plans, and maintain bid records in HubSpot, aiding the estimating team with document control and workflow compliance.

The role focuses on administrative processing, PlanSwift file preparation, CRM upkeep, and orderly project records.

Qualifications

• 1-3 years of experience in administrative support, data entry, document control, CRM administration, accounts payable, construction administration, estimating support, or a similar role is preferred.
• Strong attention to detail and the ability to maintain accuracy with repetitive tasks and high volumes of information.
• Excellent digital file management and organizational skills.

Responsibilities

• Monitor estimating email inboxes, bid portals, and sources for new Invitations to Bid (ITBs).
• Download bid invitations and project documents and enter/update bid information in CRM.
• Create and maintain organized electronic bid folders and notify estimators when new plans or addenda are received.
• Upload project plan sets into PlanSwift and label plan pages for easy access.

Skills

Administrative support

Data entry

CRM administration

Document control

Microsoft Office

Education

Construction administration experience

Tools

HubSpot

PlanSwift

Job description

Revaya, a construction administration contractor, seeks a dependable Estimating Assistant to support Advanced Framing Structures (AFS). You will process bid invitations, organize plans, and maintain bid records in HubSpot, aiding the estimating team with document control and workflow compliance.

The role focuses on administrative processing, PlanSwift file preparation, CRM upkeep, and orderly project records.