eQMS Staff

HON-KWANG ELECTRIC (PHILIPPINES) INC; Biñan; On-site; PHP 300,000 - 420,000; Full time

Job summary

HON-KWANG ELECTRIC (PHILIPPINES) INC is seeking a focused Document Control Administrator to manage day-to-day eQMS operations and support the Document Control Center. You will ensure proper control, review, approval, and archival of quality documents in line with established procedures.

Responsibilities include handling document requests, revisions, and distribution while maintaining accurate records and coordinating interdepartmental reviews to ensure only current, approved documents are used.

Qualifications

• Experience with electronic Quality Management Systems (eQMS) and a Document Control Center.
• Understanding of controlled documents, revisions, approvals and archiving processes.
• Familiarity with ISO quality standards is a plus.

Responsibilities

• Manage and maintain controlled documents within the eQMS and DCC.
• Receive and process document requests, revisions, and updates.
• Check submitted documents for completeness and compliance with document control requirements.
• Coordinate document review and approval with concerned departments.
• Control document revisions, version numbers, effective dates, and approval status.
• Ensure only current and approved documents are available for use.
• Issue and distribute controlled documents to authorized users or departments.
• Withdraw and archive obsolete or superseded documents.
• Maintain accurate records of document issuance, revision, distribution, and retrieval.
• Monitor document review and expiration dates and coordinate timely revisions.

Skills

eQMS

Document control

Quality systems

ISO knowledge

Job description

About the role

Responsible for the day-to-day administration of the eQMS and support of the Document Control Center (DCC), ensuring that quality documents are properly controlled, reviewed, approved, issued, revised, distributed, and archived in accordance with established procedures.

Key responsibilities

• Manage and maintain controlled documents within the eQMS and DCC
• Receive and process document requests, revisions, and updates
• Check submitted documents for completeness and compliance with document control requirements
• Coordinate document review and approval with concerned departments
• Control document revisions, version numbers, effective dates, and approval status
• Ensure only current and approved documents are available for use
• Issue and distribute controlled documents to authorized users or departments
• Withdraw and archive obsolete or superseded documents
• Maintain accurate records of document issuance, revision, distribution, and retrieval
• Monitor document review and expiration dates and coordinate timely revisions

About you

• Knowledge in ISO 9001:2015 – Quality Management System
• Knowledge in ISO 14001:2015 – Environmental Management System
• Knowledge in ISO 45001:2018 – Occupational Health and Safety Management System