Engineering Secretary

Isometric Enterprises, Inc.; Philippines; On-site; PHP 360,000 - 480,000; Full time

Job summary

Isometric Enterprises, Inc. in the Philippines seeks an organized Administrative Support specialist to back engineering and project teams. You will schedule meetings, manage calendars, and prepare minutes, ensuring accurate project documentation.

Responsibilities include document management, correspondence, procurement support, data entry, and coordinating with engineers, site supervisors, contractors, and suppliers to ensure timely information flow.

Qualifications

• Bachelor's degree or diploma in Office Administration, Business Management, or related field (preferred).
• At least 2-3 years of experience in administrative or secretarial work, preferably in construction or engineering.
• Proficiency in MS Office applications and document management systems.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent written and verbal communication skills.
• Familiarity with construction processes, engineering terminology, and project workflows is an advantage.

Responsibilities

• Administrative Support: Schedule meetings, manage calendars, and prepare minutes for engineering and project teams.
• Document Management: Maintain and organize technical drawings, permits, contracts, and project files in compliance with company standards.
• Correspondence: Draft, proofread, and distribute official letters, reports, and memos for engineers and project managers.
• Project Coordination: Assist in preparing progress reports, manpower schedules, and safety documentation.
• Communication: Serve as a liaison between engineers, site supervisors, contractors, and suppliers to ensure timely information flow.
• Procurement Assistance: Prepare requisitions and purchase orders, monitor deliveries, and maintain supply records.
• Data Entry & Reporting: Encode project updates, maintain databases, and generate reports for management review.
• Confidentiality: Handle sensitive project and financial information with discretion.

Skills

Strong communication

Organizational skills

Multitasking

Time management

Attention to detail

Education

Bachelor's degree or diploma in Office Administration, Business Management, or related field

Tools

MS Office

Document management systems

Job description

Key Responsibilities

• Administrative Support: Schedule meetings, manage calendars, and prepare minutes for engineering and project teams.

• Document Management: Maintain and organize technical drawings, permits, contracts, and project files in compliance with company standards.

• Correspondence: Draft, proofread, and distribute official letters, reports, and memos for engineers and project managers.

• Project Coordination: Assist in preparing progress reports, manpower schedules, and safety documentation.

• Communication: Serve as a liaison between engineers, site supervisors, contractors, and suppliers to ensure timely information flow.

• Procurement Assistance: Prepare requisitions and purchase orders, monitor deliveries, and maintain supply records.

• Data Entry & Reporting: Encode project updates, maintain databases, and generate reports for management review.

• Confidentiality: Handle sensitive project and financial information with discretion.

Qualifications

• Bachelor's degree or diploma in Office Administration, Business Management, or related field (preferred).

• At least 2-3 years of experience in administrative or secretarial work, preferably in construction or engineering.

• Proficiency in MS Office applications and document management systems.

• Strong organizational skills with the ability to multitask and meet deadlines.

• Excellent written and verbal communication skills.

• Familiarity with construction processes, engineering terminology, and project workflows is an advantage.