Employee & Labor Relations Specialist

GRB Enterprises, Inc.; Muntinlupa; On-site; PHP 450,000 - 750,000; Full time

Job summary

GRB Enterprises, Inc. is seeking an Employee & Labor Relations Specialist to champion a positive, fair, and legally compliant workplace in Metro Manila. You will handle grievances, manage the end-to-end disciplinary process, and ensure DOLE-compliant practices across HR functions.

You will coordinate employee movements, records, attendance, and separation processes, while maintaining confidentiality and high integrity in handling sensitive information.

Qualifications

• Bachelor's degree in HR, Psychology, Legal Management, Political Science, Behavioral Science, or related field.
• 2 to 5 years of proven experience in Employee and Labor Relations, handling administrative cases, employee records, and separations.
• Strong understanding of the Philippine Labor Code, DOLE regulations, and procedural due process.
• Excellent written and verbal communication skills for drafting notices, memos, and guidelines.
• Strong analytical thinking, confidentiality, and integrity when handling sensitive information.

Responsibilities

• Handle employee concerns, grievances, complaints, workplace issues, and employee-management coordination.
• Prepare and issue Notices to Explain (NTEs), coordinate responses, document investigations, and maintain case records.
• Ensure disciplinary cases follow due process, including notice, opportunity to explain, evidence evaluation, and decisions.
• Process resignations, terminations, transfers, promotions, position changes, and status updates.
• Maintain 201 files, contracts, personal information, and updated master records.
• Coordinate attendance, leave applications, absences, tardiness, and related documentation with Payroll.
• Coordinate clearance, separation documentation, exit interviews, and final pay initiation.
• Prepare Certificates of Employment, employment verification, notices, memos, and HR documents.
• Monitor compliance with DOLE requirements, labor standards, and company policies.
• Draft and disseminate HR announcements, advisories, memoranda, and policy communications.
• Maintain log of employee complaints, administrative cases, resolutions, and pending matters.
• Prepare reports on headcount, absenteeism, turnover, and ER-related metrics.

Skills

Communication skills

Analytical thinking

Conflict resolution

Integrity and discretion

HR knowledge

Education

Bachelor's Degree in HR, Psychology, Legal Management, Political Science, Behavioral Science, or related field

Tools

MS Office/Google Workspace

HRIS platforms

Job description

About the Role

We are looking for a dedicated Employee & Labor Relations Specialist to champion a positive, fair, and legally compliant workplace. In this role, you will handle employee grievances, manage the end-to-end disciplinary process,administer employee movements, and ensure all our practices align with DOLE standards. You will serve as a vital link between management and employees to foster a harmonious and productive organizational culture.

Role & Responsibilities

• Employee Relations Management: Handle employee concerns, grievances, complaints, workplace issues, and employee-management coordination.
• Administrative and Disciplinary Cases: Prepare and issue Notices to Explain (NTEs), coordinate employee responses, document investigations, prepare administrative case records, and coordinate notices of decision with the HR Head and Management.
• Employee Due Process: Ensure disciplinary cases follow appropriate procedural requirements, including notice,opportunity to explain, evaluation of evidence, and communication of decisions.
• Employee Movement Administration: Process resignations, terminations, transfers, promotions, position changes,and employment status updates.
• Employee Records Management: Maintain 201 files, employment contracts, personal information, employee documentation, and updated employee master records.
• Attendance and Leave Administration: Coordinate attendance concerns, leave applications, absences, tardiness,undertime, and attendance-related documentation with department heads and Payroll.
• Employee Clearance and Separation: Coordinate employee clearance, property accountability, separation documentation, exit interviews, and final pay initiation.
• HR Documentation and Certification: Prepare Certificates of Employment, employment verification, employee notices, HR memoranda, and other employee-related documents.
• Labor Standards and Compliance Coordination: Monitor HR documentation and coordinate compliance with DOLE requirements, labor standards, and applicable company policies.
• Internal Communication: Draft and disseminate HR announcements, advisories, memoranda, policy communications, and other internal HR communications.
• Employee Concerns and Case Monitoring: Maintain a log of employee complaints, administrative cases,resolutions, and pending matters.
• HR Reporting: Prepare reports on employee movements, headcount, absenteeism, turnover, disciplinary cases, and other ER-related metrics.

Qualifications & Requirements

• Education: Bachelor's Degree in Human Resources, Psychology, Legal Management, Political Science, Behavioral Science, or a related field.
• Experience: 2 to 5 years of proven experience in Employee and Labor Relations, handling administrative cases, employee records, and separations.
• Technical Knowledge: Strong understanding of the Philippine Labor Code, DOLE regulations, and procedural due process.
• Communication Skills: Excellent written and verbal communication skills for drafting legal notices, memos, and policy guidelines.
• Soft Skills: Strong analytical thinking, conflict resolution skills, and the ability to handle highly sensitive and confidential information with integrity.
• Tech Savvy: Proficient in MS Office/Google Workspace and familiar with HRIS platforms.