E- Billing Clerk

IPH Limited; Taguig; On-site; PHP 279,000 - 424,000; Full time

Job summary

IPH Limited is seeking a Billing Clerk (Night Shift) to join our Finance Team in the Philippines. You will handle end-to-end billing, including invoice preparation, e-billing submissions, WIP management, and resolving client inquiries across a national portfolio.

The ideal candidate is detail-oriented, collaborative, and proficient with MS Office and e-billing platforms (3E Elite or E-Billing Hub is a plus).

Qualifications

• Post-secondary education in Accounting, Finance, or related field.
• 3+ years of billing or administrative experience, preferably in professional services.
• Fluency in English.
• Experience with e-billing platforms (3E Elite or E-Billing Hub is an asset).
• Proficiency in MS Office, particularly Excel.
• Strong attention to detail and ability to manage competing priorities.
• Effective communication, problem-solving, and organizational skills.
• Ability to work independently in a deadline-driven environment.

Responsibilities

• Prepare, review, and issue client invoices in accordance with firm policies and DOA requirements.
• Generate and distribute proformas for review and approval.
• Submit invoices via e-billing systems and client portals, ensuring accuracy and compliance with client requirements.
• Monitor invoice status, investigate rejections or reductions, and take appropriate action to resolve issues.
• Communicate with internal and external clients to resolve billing discrepancies and obtain missing information.
• Collaborate with practitioners to review WIP and support timely billing.
• Process billing adjustments, write-offs, transfers, and reissued invoices as authorized.
• Maintain accurate billing profiles, client instructions, and supporting documentation.
• Respond promptly and professionally to billing inquiries, assessing urgency and determining next steps.
• Assist with month-end and year-end billing activities, accruals, and reporting requirements.
• Perform other finance/administrative tasks related to billing as assigned.

Job description

We are currently looking for a Billing Clerk (Night Shift) to join our Finance Team.

This role is ideal for a detail-oriented, collaborative professional focused on accuracy and client service. The Billing Clerk is responsible for the end-to-end billing process, including invoice preparation, e-billing submissions, WIP management, and resolving billing inquiries across a national portfolio.

Timing: 9.00 PM - 6.00 AM (Philippines Time) with 1 hour break

What You'll Do

• Prepare, review, and issue client invoices in accordance with firm policies and Delegation of Authority (DOA) requirements
• Generate and distribute proformas for review and approval
• Submit invoices via e-billing systems and client portals, ensuring accuracy and compliance with client requirements
• Monitor invoice status, investigate rejections or reductions, and take appropriate action to resolve issues
• Communicate with internal and external clients to resolve billing discrepancies and obtain missing information
• Collaborate with practitioners to review WIP and support timely billing
• Process billing adjustments, write-offs, transfers, and reissued invoices as authorized
• Maintain accurate billing profiles, client instructions, and supporting documentation
• Respond promptly and professionally to billing inquiries, assessing urgency and determining next steps
• Assist with month-end and year-end billing activities, accruals, and reporting requirements
• Perform other finance/administrative tasks related to billing as assigned

What You'll Bring

• Post-secondary education in Accounting, Finance, or a related field is considered an asset
• ~3+ years of relevant billing or administrative experience, preferably in professional services
• Fluency in English required
• Experience with e-billing platforms; 3E Elite or E-Billing Hub is an asset
• Proficiency in MS Office, particularly Excel
• Strong attention to detail and ability to manage competing priorities
• Effective communication, problem-solving, and organizational skills
• Ability to work independently in a deadline-driven environment

About our Company:

IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of approximately 1600 people in Australia, New Zealand, Canada, Singapore, Malaysia, China, Indonesia, Thailand, Philippines and Hong Kong. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organisations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

About our Benefits:

• Competitive annual remuneration and benefits package including 13th Month Bonus and Variable Performance Bonus in a market leading IP service group.
• Annual Leave, Birthday Leave, Global Mobility, and other benefits.
• Global award-winning environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.