Dynamic Admin & Sales Coordinator – Singapore

INFILED SDN. BHD.; Santo Niño 1st; On-site; PHP 1,765,000 - 2,647,000; Full time

Job summary

INFILED SDN. BHD. is seeking an Administrative cum Sales Coordinator for its Singapore branch. The role encompasses office upkeep, pantry management, and cross‑office coordination across Singapore, Malaysia, and China.

The position requires a Diploma in Business Administration or related field, strong organizational skills, and proficiency in Microsoft Office. Fluency in English, Bahasa Malaysia, and Chinese is essential for effective communication with regional teams.

Qualifications

• Diploma in Business Administration or related field.
• Responsible, organized, and detail-oriented with good time management skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and internet search tools.
• Good command of English and Bahasa Malaysia; proficiency in Chinese (spoken and written) is required to communicate with China HQ and Chinese-speaking stakeholders.
• Strong interpersonal and communication skills.
• Positive attitude, willing to learn, and able to work effectively in a fast-paced environment.

Responsibilities

• Ensure the office environment is clean, organized, and well-maintained at all times.
• Monitor and replenish pantry supplies, including beverages, snacks, bottled water, and cleaning essentials.
• Arrange courier services and coordinate the pickup and delivery of parcels, documents, LED modules, spare parts, and demo units.
• Liaise with logistics providers for local transportation, import, and export shipments.
• Track shipment status and provide timely updates to the Sales and Technical teams.
• Assist with the packing and preparation of small parcels and demo units for shipment.
• Prepare, label, pack, and maintain records of demo units and other outgoing items.
• Receive incoming parcels and ensure prompt distribution to the appropriate departments.
• Maintain proper inventory records for demo units and related equipment.
• Answer phone calls, welcome visitors, and coordinate meeting room and showroom schedule.
• Maintain office documentation, filing systems, and administrative records.
• Support finance and administration tasks, including scanning invoices, preparing documents, and processing expense claims.
• Assist with purchasing office supplies and other operational necessities.
• Provide administrative support and facilitate communication between the Singapore branch, Malaysia office, and China headquarters.
• Assist in preparing reports, presentations, and operational updates as requested by management.
• Perform ad-hoc administrative duties and office errands as assigned.
• Assist in organizing internal meetings, company events, and customer visits.

Skills

Interpersonal communication

English proficiency

Bahasa Malaysia

Chinese language

Education

Diploma in Business Administration

Tools

Microsoft Office

Internet search tools

Job description

INFILED SDN. BHD. is seeking an Administrative cum Sales Coordinator for its Singapore branch. The role encompasses office upkeep, pantry management, and cross‑office coordination across Singapore, Malaysia, and China.

The position requires a Diploma in Business Administration or related field, strong organizational skills, and proficiency in Microsoft Office. Fluency in English, Bahasa Malaysia, and Chinese is essential for effective communication with regional teams.