Documentation Specialist

The Lead Realty; Taguig; On-site; PHP 360,000 - 480,000; Full time

Job summary

The Lead Realty is seeking a Documentation Specialist in Taguig, Philippines to manage and safeguard property listing documents, client contracts, and internal processes. The role emphasizes accuracy, compliance, and timely coordination with brokers and financial institutions.

Daily tasks include data entry, document formatting, and version control while helping to improve workflows and reporting requirements. It is a full-time, on-site position supporting a fast-paced real estate team.

Qualifications

• Strong documentation skills in business or real estate contexts.
• Apply clinical/documentation writing principles for clear, compliant docs.
• Analytical skills to review data, identify inconsistencies, ensure accuracy.
• Proficiency with office productivity tools and basic databases.
• Excellent written and verbal communication; detail-oriented and organized.
• On-site in Taguig; capable of handling multiple tasks and deadlines.
• Experience in real estate, legal, or admin documentation is a plus.

Responsibilities

• Prepare, organize, and maintain documentation related to property listings and client transactions.
• Review documents for completeness and compliance; coordinate with brokers and financial institutions.
• Perform data entry, document formatting, and version control.
• Create clear guidelines for documentation workflows and ensure secure storage.
• Support process improvements and contribute to reporting requirements.
• Collaborate with team members to uphold accuracy and transparency.

Skills

Documentation skills

Analytical skills

Communication skills

Attention to detail

Organizational skills

On-site in Taguig

Real estate docs

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Document management systems

Job description

Company Description

The Lead Realty is a multi-awarded real estate consultancy firm in the Philippines, providing thorough, transparent, and fast end-to-end services in buying, selling, leasing, and property investment. The company serves local and international clients across mid to ultra high-end markets and offers support in marketing, property management, after-sales service, bank financing, and property loan assistance. The Lead Realty partners with leading developers such as Megaworld, Rockwell Land, AyalaLand Premier, Robinsons Land Corporation, and other major real estate companies. Founded in 2017 and based in Bonifacio Global City, Taguig, the firm has grown to more than 20 brokers, agents, partners, and associates. Its track record includes multiple industry awards recognizing excellence in brokerage performance and eCommerce for home and living and property marketplaces.

Role Description

The Documentation Specialist is a full-time, on-site role based in Taguig. This role is responsible for preparing, organizing, and maintaining accurate documentation related to property listings, client transactions, contracts, and internal processes. The Documentation Specialist will review documents for completeness and compliance, coordinate with brokers, agents, and financial institutions, and ensure that all records are updated and securely stored. Daily tasks include data entry, document formatting, version control, and creating clear guidelines for documentation workflows. The role also involves supporting process improvements, assisting with reporting requirements, and collaborating with team members to uphold high standards of accuracy and transparency.

Qualifications

• Strong documentation skills, including experience with Documentation and Technical Documentation in a business or real estate context.
• Ability to apply Clinical Documentation and Technical Writing principles to produce clear, structured, and compliant documents.
• Demonstrated Analytical Skills for reviewing data, identifying inconsistencies, and ensuring accuracy in records and reports.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, document management systems) and basic database usage.
• Excellent written and verbal communication skills, with strong attention to detail and organizational abilities.
• Ability to work on-site in Taguig, manage multiple tasks, and meet deadlines in a fast-paced, client-focused environment.
• Prior experience in real estate, legal, or administrative documentation is an advantage.
• Bachelor’s degree in Business Administration, Communications, Information Management, or a related field preferred.