Documentation Officer / Specialist

JS Global HR Services Corp.; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading HR solutions provider in Metro Manila seeks a Documentation Officer. The role involves verifying import documents, organizing files, and ensuring compliance with relevant requirements. A Bachelor's degree in Business Administration or a related field is required. Previous experience is preferred, but fresh graduates may apply. Strong organizational skills and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or related field.
• Previous experience in documentation or logistics support preferred.
• Exceptional organizational skills and keen attention to detail.

Responsibilities

• Receive, check, and verify import documents.
• Encode and organize documents into filing system.
• Ensure documents comply with agency requirements.

Skills

Organizational skills

Attention to detail

Microsoft Office proficiency

Communication skills

Education

Bachelor’s degree in Business Administration or related field

Job description

Overview

• Receive, check, and verify the completeness and accuracy of all import documents (e.g., Bill of Lading/Air Waybill, Commercial Invoice, Packing List, Certificates of Origin).
• Encode and organize documents into the company's filing system.
• Ensure documents comply with BOC and other relevant agency requirements.
• Maintain an organized and up-to-date physical and digital database of all records.
• Assist the Clearance Officer in retrieving documents as needed.
• Liaise with clients or suppliers to request missing or corrected documents.

Job Requirements

• Bachelor’s degree in Business Administration, Office Administration, or any related field.
• Previous experience in a documentation, admin, or logistics support role is preferred. Fresh graduates with relevant OJT experience may be considered.
• Exceptional organizational skills and keen attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Ability to handle multiple tasks efficiently.