Documentation Officer

Taylormade Development Corp.; Marikina; On-site; PHP 300,000 - 420,000; Full time

Job summary

Taylormade Development Corp. in Metro Manila is seeking a Documentation Officer who will manage client documentation, home loan processing, contract preparation, and title transfer activities for ongoing real estate projects.

You will coordinate with banks and internal teams to ensure compliance, timely turnover, and accurate records, while maintaining strong communication with clients. Based in Marikina City, the role requires attention to detail, organization, and the ability to handle

Qualifications

• Bachelor’s degree in a related field.
• At least 2 years of experience in documentation or real estate operations.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented with ability to manage multiple projects.
• Proficient in Microsoft Office and documentation processes.
• Based in or near Marikina City.

Responsibilities

• Manage projects from contract signing up to title transfer.
• Coordinate with internal departments to ensure progress.
• Liaise with banks on home loan applications and approvals.
• Monitor submission of client requirements and loan docs.
• Communicate with clients about pending requirements and inquiries.
• Prepare and facilitate signing of contracts with clients.
• Ensure all contracts, forms, and PDCs are signed and submitted.
• Prepare documents for title transfer and turnover procedures.
• Coordinate punch listing and turnover activities with clients.
• Process client requests and update departments on approvals or disapprovals.
• Monitor bank loan take-outs, cash payments, and DOUs.
• Obtain client signatures for Deeds of Absolute Sale and utility forms.
• Handle accreditation applications with banks.
• Request and monitor supplies for documentation and compliance processes.
• Perform other duties assigned by management.
• Comply with Code of Conduct and policies.

Skills

Communication

Organizational

Multitasking

Customer-service

Interpersonal

Attention to detail

Education

Bachelor’s degree in Business Administration/Real Estate Management

Tools

Microsoft Office

Documentation management software

Job description

Job Summary

The Documentation Officer is responsible for managing client documentation, home loan processing, contract preparation, project coordination, and title transfer activities for ongoing real estate projects. The role ensures smooth coordination between clients, banks, and internal departments while maintaining accurate documentation, compliance, and timely project turnover.

Key Responsibilities

• Manage projects from contract signing up to title transfer.

• Coordinate with internal departments and relevant personnel to ensure project progress.

• Liaise with banks regarding clients’ home loan applications and approvals.

• Monitor and track submission of client requirements and loan documentation.

• Communicate with clients regarding pending requirements, concerns, and inquiries.

• Prepare, discuss, and facilitate signing of contracts with clients.

• Ensure all client contracts, forms, and post-dated checks (PDCs) are properly signed and submitted.

• Prepare and compile documents needed for title transfer and turnover procedures.

• Coordinate punch listing and turnover activities with clients and departments.

• Process client requests and update concerned departments regarding approvals or disapprovals.

• Monitor bank loan take-outs, cash payments, and compliance documents such as Deeds of Undertaking (DOUs).

• Obtain client signatures for Deeds of Absolute Sale and utility forms.

• Handle accreditation applications with banks.

• Request and monitor supplies needed for documentation and compliance processes.

• Perform other duties assigned by management or direct supervisors.

• Comply with the company’s Code of Conduct and policies.

Qualifications

• Bachelor’s degree in Business Administration, Management, Real Estate Management, or related field.

• At least 2 years of experience in documentation, real estate operations, home loan processing, or client coordination is preferred.

• Strong communication and interpersonal skills.

• Excellent organizational and multitasking abilities.

• Detail-oriented and able to manage multiple projects simultaneously.

• Proficient in Microsoft Office applications and documentation management.

• Ability to coordinate effectively with banks, clients, and internal departments.

• Professional, reliable, and customer-service oriented.

• Must be based in or near Marikina City.