DOCUMENT CONTROLLER SPECIALIST

11-16 Construction Corporation; Apalit; On-site; PHP 250,000 - 420,000; Full time

Job summary

11-16 Construction Corporation is seeking a responsible Document Controller to manage project documents and records, ensuring safekeeping, completeness, accessibility, and archiving in line with company policies. Responsibilities include verification at turnover, post-project safekeeping, digital and physical records management, document monitoring, and periodic reporting to the COO.

The ideal candidate has a Bachelor's degree in a related field, 2–4 years of experience in document control or

Qualifications

• Bachelor's degree in Business Administration, Management, Construction Management, Industrial Engineering, or a related field.
• 2–4 years of relevant experience in document control, records management, project administration, or construction administration.
• Experience in a construction company, engineering firm, or infrastructure project is highly desirable.
• Fresh graduates with strong organizational skills may be considered for junior level.
• Proficient in Microsoft Office, particularly Excel and Word, and familiar with PDF document management tools.
• Knowledge of digital filing systems, document registers, tracking logs, and records management practices.
• Ability to work independently and coordinate effectively with multiple departments.
• Willing to work on-site.

Responsibilities

• PROJECT DOCUMENT CONTROL AND ARCHIVING: verify project turnover documents for completeness and proper accounting of records.
• Post-Project Document Safekeeping: ensure safekeeping and maintenance of project documents after completion.
• Digital Archiving and Physical Records Management: organize, classify, file, and maintain digital and physical records for easy retrieval.
• Document Monitoring and Tracking: maintain a document register and tracking system for submissions, pending documents, and turnovers.
• Reporting and Compliance: submit periodic reports on status, pending submissions, incomplete turnovers, and archival compliance.

Skills

Organizational skills

Attention to detail

Independent work

Cross-department coordination

Education

Bachelor's degree in Business Administration, Management, Construction Management, Industrial Engineering, or a related field

Tools

Microsoft Excel

Microsoft Word

PDF document management tools

Job description

About the Role

We are looking for a responsible, organized, and detail-oriented Document Controller to manage, monitor, organize, and maintain project documents and records. The successful candidate will ensure the proper safekeeping, completeness, accessibility, and systematic archiving of project documentation in accordance with company policies and requirements.

Key Responsibilities

PROJECT DOCUMENT CONTROL AND ARCHIVING

• Project Turnover and Completeness Verification: Review and verify the completeness of project documents submitted during project turnover, ensuring that all required records are properly accounted for.

• Post-Project Document Safekeeping: Ensure the proper safekeeping and maintenance of project documents after project completion.

• Digital Archiving and Physical Records Management: Organize, classify, file, and maintain both digital and physical project records for easy retrieval and reference.

• Document Monitoring and Tracking: Maintain an organized document register and tracking system to monitor the status of project submissions, pending documents, and incomplete turnovers.

• Reporting and Compliance: Submit periodic reports to the COO on project documentation status, pending submissions, incomplete turnovers, and archival compliance.

About You

• Bachelor's degree in Business Administration, Management, Construction Management, Industrial Engineering, or a related field.

• Preferably 2-4 years of relevant experience in document control, records management, project administration, or construction administration.

• Experience in a construction company, engineering firm, or infrastructure project is highly desirable.

• Fresh graduates with strong organizational skills, attention to detail, and relevant internship experience may be considered for a junior-level appointment.

• Proficient in Microsoft Office, particularly Excel and Word, and familiar with PDF document management tools.

• Knowledge of digital filing systems, document registers, tracking logs, and records management practices.

• Ability to work independently and coordinate effectively with multiple departments.

• Willing to work on-site.