On-Site Document Controller & Records Specialist

11-16 Construction Corporation; Apalit; On-site; PHP 250,000 - 420,000; Full time

Job summary

11-16 Construction Corporation is seeking a responsible Document Controller to manage project documents and records, ensuring safekeeping, completeness, accessibility, and archiving in line with company policies. Responsibilities include verification at turnover, post-project safekeeping, digital and physical records management, document monitoring, and periodic reporting to the COO.

The ideal candidate has a Bachelor's degree in a related field, 2–4 years of experience in document control or

Qualifications

• Bachelor's degree in Business Administration, Management, Construction Management, Industrial Engineering, or a related field.
• 2–4 years of relevant experience in document control, records management, project administration, or construction administration.
• Experience in a construction company, engineering firm, or infrastructure project is highly desirable.
• Fresh graduates with strong organizational skills may be considered for junior level.
• Proficient in Microsoft Office, particularly Excel and Word, and familiar with PDF document management tools.
• Knowledge of digital filing systems, document registers, tracking logs, and records management practices.
• Ability to work independently and coordinate effectively with multiple departments.
• Willing to work on-site.

Responsibilities

• PROJECT DOCUMENT CONTROL AND ARCHIVING: verify project turnover documents for completeness and proper accounting of records.
• Post-Project Document Safekeeping: ensure safekeeping and maintenance of project documents after completion.
• Digital Archiving and Physical Records Management: organize, classify, file, and maintain digital and physical records for easy retrieval.
• Document Monitoring and Tracking: maintain a document register and tracking system for submissions, pending documents, and turnovers.
• Reporting and Compliance: submit periodic reports on status, pending submissions, incomplete turnovers, and archival compliance.

Skills

Organizational skills

Attention to detail

Independent work

Cross-department coordination

Education

Bachelor's degree in Business Administration, Management, Construction Management, Industrial Engineering, or a related field

Tools

Microsoft Excel

Microsoft Word

PDF document management tools

Job description

11-16 Construction Corporation is seeking a responsible Document Controller to manage project documents and records, ensuring safekeeping, completeness, accessibility, and archiving in line with company policies. Responsibilities include verification at turnover, post-project safekeeping, digital and physical records management, document monitoring, and periodic reporting to the COO.

The ideal candidate has a Bachelor's degree in a related field, 2–4 years of experience in document control or