Document Controller – Land Records & Compliance

Vena Energy (Philippines); Philippinen; Vor Ort; PHP 201.000 - 312.000; Vollzeit

Zusammenfassung

Vena Energy (Philippines) is seeking a Document Controller under Outsourced Employment to manage the flow of land acquisition documentation, both physical and digital, and ensure proper filing.

You will scan, record, file, maintain confidentiality, and assist in drafting basic letters, permits, invoices, and travel arrangements; plus support site inspections and coordination with the team.

Qualifikationen

• Documentation management skills
• Confidentiality handling
• Basic drafting
• Coordination experience

Aufgaben

• Manage flow of documentation within team and to other departments from Land Acquisition.
• Scan, record and file LA Documents in physical and digital form following the prescribed file naming and filing system.
• Maintain confidentiality around sensitive information that may derived from the documents being managed.
• Retrieve, compile and share files as requested by other employees, departments and/or other team members.
• Assist in drafting basic communication letters, transmittal letters, contracts, etc.
• Assist in the compilation of permitting requirements on land including follow ups and submissions to concerned agencies.
• Assist in coordination among team on various activities on-site including verification, site inspections, validation, contractors site visit etc.
• Assist in managing expenses liquidation including sorting of receipts, encoding and filing and making follow ups to finance.
• Assist in travel coordination, bookings of car and accommodation etc.
• Prepare invoices/order of payments for land leases.
• Manage Perform other tasks assigned by Manager.

Jobbeschreibung

Vena Energy (Philippines) is seeking a Document Controller under Outsourced Employment to manage the flow of land acquisition documentation, both physical and digital, and ensure proper filing.

You will scan, record, file, maintain confidentiality, and assist in drafting basic letters, permits, invoices, and travel arrangements; plus support site inspections and coordination with the team.