Document Controller

MicroSourcing; Pasay; Hybrid; PHP 390,600 - 580,320; Full time

Benefits offered by this job

Above-market compensation

Healthcare coverage on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Team events

Job summary

MicroSourcing is seeking a Document Controller in Pasay, operating in a dayshift hybrid setup. The role involves creating handover packs, ensuring documentation completeness, and coordinating with project teams.

You will validate site information, maintain structured filing, and produce weekly status reports while supporting process improvements across telecom construction documentation.

Qualifications

• High attention to detail and strong documentation accuracy.
• Proficiency in MS Office (Excel, Word, PowerPoint), PDF editors, and file management tools.
• Ability to manage multiple submissions and deadlines simultaneously.
• Willingness to learn different submission tools (varies per operator).

Responsibilities

• Compile and prepare Acceptance/Handover Packs for completed sites/projects.
• Ensure all required documents, test reports, drawings, photos, and certificates are included.
• Review input documentation for completeness, accuracy, and compliance based on customer requirements.
• Ensure templates, forms, and checklists align with client standards.
• Validate site information against scope of works, design documents, and as-built records.
• Ensure adherence to customer acceptance criteria and regulatory standards.
• Highlight discrepancies and coordinate with PM and field teams.
• Maintain structured filing and document control systems.
• Upload packs and artifacts to client systems/portals (e.g., extranet, Sitetracker, Orion and other tools depending on project).
• Track submissions, feedback, revisions, and acceptance milestones.
• Liaise with project managers, engineers, field teams, and subcontractors for missing or corrective documents.
• Provide guidance on documentation requirements and acceptance standards.
• Maintain logs of submissions, rejections, and approvals.
• Produce weekly acceptance status reports.
• Assist with continuous improvement of handover and documentation processes.

Skills

High attention to detail

Ability to manage multiple submissions

Tools

MS Excel

MS Word

PowerPoint

PDF editors

File management tools

Job description

Document Controller

Location: Two E-com, Pasay

Work setup & shift: Dayshift | Hybrid

Key Benefits

• Competitive Rewards: Above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Participate in company-sponsored events and activities in a positive and engaging work environment
• Work-Life Harmony: Enjoy a balance between work and life with flexible work arrangements
• Career Growth: Opportunities for continuous learning and career advancement
• Inclusive Teamwork: Be part of a diverse team that celebrates differences and fosters an inclusive culture

Responsibilities

Handover Pack Creation & Management

• Compile and prepare Acceptance/Handover Packs for completed sites/projects
• Ensure all required documents, test reports, drawings, photos, and certificates are included
• Review input documentation for completeness, accuracy, and compliance based on customer requirements
• Ensure templates, forms, and checklists align with client standards

Quality & Compliance Checking

• Validate site information against scope of works, design documents, and as-built records
• Ensure adherence to customer acceptance criteria and regulatory standards
• Highlight discrepancies and coordinate with PM and field teams

Data & Documentation Control

• Maintain structured filing and document control systems
• Upload packs and artifacts to client systems/portals (e.g., extranet, Sitetracker, Orion and other tools depending on project)
• Track submissions, feedback, revisions, and acceptance milestones

Coordination & Communication

• Liaise with project managers, engineers, field teams, and subcontractors for missing or corrective documents
• Provide guidance on documentation requirements and acceptance standards

Reporting & Admin Support

• Maintain logs of submissions, rejections, and approvals
• Produce weekly acceptance status reports
• Assist with continuous improvement of handover and documentation processes

Qualifications

Non-negotiables

• High attention to detail and strong documentation accuracy
• Proficiency in MS Office (Excel, Word, PowerPoint), PDF editors, and file management tools
• Ability to manage multiple submissions and deadlines simultaneously
• Willingness to learn different submission tools (varies per operator)

Preferred Skills/Expertise

• Experience in telecom project admin, telecommunications jargon/terms, construction documentation, or quality control
• Knowledge of telecom site build processes (civil, power, rigging, integration)
• Familiarity with QA/Acceptance systems used by carriers/vendors (e.g., Optus, Telstra, Vodafone/TPG, Nokia, Ericsson)
• Experience with handover/close-out documentation in infrastructure/construction/telecom