Document Control Custodian

CPO Electronics Philippines, Inc.; Batangas City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading electronics company in Batangas City is seeking a detail-oriented professional for document control management. The role includes managing document issuance, maintaining records, and ensuring quality audits. The ideal candidate will have strong communication skills, experience in document handling, and knowledge of quality management systems. Responsibilities include daily monitoring, archiving documents, and preparing reports. This position provides an opportunity to contribute significantly to the quality processes of the organization.

Qualifications

• Strong attention to detail in document handling and management.
• Excellent communication skills to coordinate with various departments.
• Familiarity with quality management systems and document control.

Responsibilities

• Manage document control issuance and reviews for various departments.
• Generate and maintain document master lists with accurate counts.
• Monitor and retrieve obsolete documents for efficient records management.
• Conduct daily brightness checks and quality audits.

Job description

Duties and Responsibilities;

Document control issuance

• ØReceives and controls documents from customer and internally generated documents.
• Production (In line check sheets)
• Engineering (Standard Operation Process, Process Flow in all models, Machine Check sheets)
• Quality (Quality Control Forms－IPQC, OQC, IQC, Master Sample Tag and labels in all models)
• Warehouse (Revisions of forms －Temperature Check sheets, Transmittal Forms)
• HR forms

Document master list generation

• Must have an accurate count of control number and indicated on the right side footer of the document.

Document review notice issuance to process originator

• If there is a file that is not yet revised and there are some changes by the intended recipients or by the customer, notice the originator for the possible revisions of the documents.

Document control and filing

• After controlling, must sort in the specified location to avoid confusion.

Document release/issuance to intended recipients or distribution list

• Photocopy and released it to the specific personnel. The original copy must have kept by the DCC.

Obsolete documents retrieval

• Obsolete mark on each of the documents and list the model and number of its page on the specified arch file.

Change Notice monitoring and status issuance to originators

• Must input date and the originator on the control master list. The original file soft‑copy and hard‑copy must be issued to the originator in order to file it to the appropriate location.

Record Management

• Review and updating of official listing of Quality records
  • Summary of the top defects on the appearance of Harness and USB and its HC test by recording the detected defects by the inspectors.
• Processing of records lists from each section
  • Provide the appropriate documents from the list of Production and Quality Section.
• Retention and monitoring of quality records/document
  • Must have the convenient way of sorting the documents.
• Document archiving
  • Sorting and filing the inline monitoring reports, OQC reports, and IQC reports.
• Quality Document revising
  • If there are some revisions need to revise like IPQC on each models and should be inline to the updated SOP.
• Prepare records disposal authorization and dispose records.
• Completion of document list of delivered items for OIR reports
  • OIR reports is given by quality control personnel. Next must be signed by the quality supervisor and the factory manager. It will be scanned and file on the folder of delivered date to the customer.
• Recording of Outgoing Quality Control, In‑going Quality Control, Inline Monitoring.
• Audit.

Kataken Summary

• Modification of Parts Quality Checklist, Kataken Material Certificate
  • revision based on the numbering of part codes’ drawing.
• Submission of Kataken Summary to Bs’net Portal.
• Submission of Chemical files to Bs’net Portal. For it to have the copy, the CPO HK, must email together with the required part codes of the needed documents and to upload it to the customer.

Brightness Monitoring

Conducts daily checking.

QMS Support

Conducts audit.