DCC

Private Advertiser; Calamba; On-site; PHP 240,000 - 300,000; Full time

Job summary

Private Advertiser is seeking a Document Control Center professional in the Philippines (Laguna/Calamba) to manage controlled documents, forms, and records under the QMS. The role ensures accuracy, proper approvals, version control, and accessibility for audits and compliance with ISO 9001:2015 and HALAL requirements.

The incumbent will maintain filing systems, distribute documents, monitor approvals and reviews, and prepare status reports.

Qualifications

• Knowledge of document control principles and Quality Management System requirements.
• Knowledge of ISO 9001:2015 and other applicable company standards.
• Knowledge of internal audits, customer audits, supplier audits, and HALAL requirements.
• Strong organisational skills with attention to document accuracy, approval status, version control, and record completeness.
• Ability to coordinate effectively with multiple departments and authorised users.
• Ability to maintain accurate, traceable, and accessible physical and electronic records.

Responsibilities

• Maintain the master list of controlled documents, forms, procedures, work instructions, and other QMS documented information.
• Maintain an organised filing and indexing system for physical and electronic records.
• Distribute approved documents to concerned departments and authorised users.
• Ensure documented information is controlled in accordance with the company's approved QMS procedures.
• Monitor document updates, pending approvals, overdue reviews, and record completeness.
• Prepare periodic Document Control Center status reports.
• Support internal audits, customer audits, and supplier audits by ensuring required documents and records are traceable and readily available.
• Help prevent the unintended use of obsolete documents through appropriate document control and retrieval practices.
• Maintain records related to applicable quality and HALAL requirements.

Job description

About the role

The Document Control Center personnel is responsible for the systematic control, maintenance, distribution, retrieval, and safekeeping of company documented information. This role ensures that documents and records are accurate, current, properly approved, accessible to authorized personnel, and compliant with the requirements of the Quality Management System, ISO 9001:2015, and other standards adopted by the company. The position works closely with all departments to maintain document integrity, prevent the unintended use of obsolete documents, support internal and external audits, and ensure that required records are properly maintained, traceable, and readily available.

Key responsibilities

• Maintain the master list of controlled documents, forms, procedures, work instructions, and other QMS documented information.
• Maintain an organised filing and indexing system for physical and electronic records.
• Distribute approved documents to concerned departments and authorised users.
• Ensure documented information is controlled in accordance with the company's approved QMS procedures.
• Monitor document updates, pending approvals, overdue reviews, and record completeness.
• Prepare periodic Document Control Center status reports.
• Support internal audits, customer audits, and supplier audits by ensuring required documents and records are traceable and readily available.
• Help prevent the unintended use of obsolete documents through appropriate document control and retrieval practices.
• Maintain records related to applicable quality and HALAL requirements.

What we're looking for

• Knowledge of document control principles and Quality Management System requirements.
• Knowledge of ISO 9001:2015 and other applicable company standards.
• Knowledge of internal audits, customer audits, supplier audits, and HALAL requirements.
• Strong organisational skills with attention to document accuracy, approval status, version control, and record completeness.
• Ability to coordinate effectively with multiple departments and authorised users.
• Ability to maintain accurate, traceable, and accessible physical and electronic records.