Crewing Staff (with exp. in Flagstate processing)

WESTERN SHIPPING SOUTHEAST ASIA INC; Manila; On-site; PHP 279,000 - 446,000; Full time

Job summary

Western Shipping Southeast Asia, Inc. is seeking a Crewing Staff (Flagstate) for a full-time, on-site role in Ortigas Center, Pasig City.

You will coordinate and prepare flag state documentation and certifications for Filipino seafarers. You will encode seafarer data—personal information, certifications, sea service and medical records—into our system and manage flag applications (Liberia, Singapore and Cyprus).

Qualifications

• Bachelor's degree in Information Technology required.
• Strong administrative and documentation skills.
• Knowledge of maritime regulations and flag state requirements a plus.

Responsibilities

• Coordinate and prepare flag state documentation and certifications for Filipino seafarers.
• Encode seafarer data (personal information, certifications, sea service, medical records) into the system.
• Manage flag applications for Liberia, Singapore, and Cyprus for all seafarers.
• Send monthly flag monitoring reports.
• Update and monitor all Filipino flag applications.
• Update seafarer files in Shipmate before joining and scan/upload 201 files after dispatch.

Skills

Administrative skills

Documentation

Attention to detail

Maritime knowledge

Education

Bachelor's degree in Information Technology

Tools

Office software

Job description

Company Description

Western Shipping Southeast Asia, Inc. is a Philippine corporation registered with the Securities and Exchange Commission and accredited as a licensed manning agency by the DMW. Established in December 2004, the company began operations in March 2005 and has since built a strong presence in the maritime staffing sector. The organization focuses on the selection, hiring, and deployment of Filipino seafarers for the vessels of its international principals. Western Shipping Southeast Asia, Inc. currently supplies crews to a fleet of LPG, oil, product, and chemical tankers, as well as bulk carriers, offering stable opportunities and long-term careers in shipping.

Role Description

• TheCrewing Staff (Flagstate) role is a full-time, on-site position based in Ortigas Center, Pasig City.
• Coordinating and preparing flag state documentation and certifications for Filipino seafarers
• Accurately encode and upload seafarer data, including personal information, certifications, sea service, medical records, and other essential documents, into the system
• Responsible for flag application (Liberia, Singapore, and Cyprus) for all Filipino seafarers in the BULK, TANKER, and LPG fleet
• Sending monthly report of Flag Monitoring
• Updating and Monitoring all Filipino flag applications (Liberia, Singapore, and Cyprus)
• Updating all Filipino files in shipmate before joining
• Scan and upload 201 files for all fleets after dispatch
• Editing social media advertisement and other essential needs for an event (T-shirt, ID lace, ID, Posters, Banners, etc.)
• Perform task that maybe assigned from time to time

Qualifications

• Must be a graduate of bachelor’s degree in information technology
• Candidates should possess strong administrative and documentation skills, including attention to detail, record management, and proficiency with office software.
• Candidates should possess knowledge or experience related to maritime regulations, flag state requirements, and basic shipping or crewing operations.
• Candidates should possess good organizational and time-management skills, with the ability to handle multiple tasks, meet strict deadlines, and work accurately under pressure.
• Ability to work on-site in Ortigas, Pasig City on a full-time basis and willingness to learn and adapt to evolving maritime regulations and company procedures.