Crewing & Planning Coordinator – Manila

BW Epic Kosan; Philippines; On-site; PHP 480,000 - 960,000; Full time

Job summary

BW Epic Kosan is seeking a dedicated professional to manage crew planning, deployment, and recruitment across its fleet. The role involves coordinating with Manning Agents, arranging travel and crew changes, and maintaining crew documentation to support smooth operations.

The ideal candidate brings maritime HR experience, strong teamwork, and excellent time management. Proficiency in English and Tagalog, plus MS Office and SharePoint, is essential for success.

Qualifications

• Bachelor's Degree or Diploma in a relevant discipline.
• Relevant professional work experience in ship management, particularly marine HR and crewing operations.
• Team player with good interpersonal and communication skills.
• Committed and responsible in meeting deadlines with excellent time management.
• Independent, organized, and able to manage cross-functional relationships.
• Proficient in English and Tagalog, both spoken and written.
• Strong command of MS Office (Outlook, Excel, PowerPoint, Word) and SharePoint.

Responsibilities

• Plan long-term deployment of officers, ratings and cadets.
• Coordinate with Manning Agents for availability and vessel assignments.
• Coordinate crew travel, embarkation and crew changes.
• Monitor and update crew documents, licenses and certifications in the system.
• Maintain pool records, identify shortages and career progression needs.
• Oversee recruitment by Manning Agents and screen applicants.
• Rotate as part of 24/7 emergency readiness and respond.
• Prepare monthly reports.

Skills

Maritime HR

Crewing operations

Team player

Interpersonal skills

Time management

Cross-functional

English & Tagalog

MS Office

SharePoint

Education

Bachelor's degree or diploma in relevant discipline

Tools

Microsoft Office

SharePoint

Job description

BW Epic Kosan is seeking a dedicated professional to manage crew planning, deployment, and recruitment across its fleet. The role involves coordinating with Manning Agents, arranging travel and crew changes, and maintaining crew documentation to support smooth operations.

The ideal candidate brings maritime HR experience, strong teamwork, and excellent time management. Proficiency in English and Tagalog, plus MS Office and SharePoint, is essential for success.