Crewing Data & Records Coordinator

Columbia Shipmanagement Ltd.; Metro Manila; On-site; PHP 279,000 - 424,000; Full time

Job summary

Columbia Shipmanagement Ltd. in Metro Manila is seeking a detail‑oriented Crewing Administration Assistant to maintain crew documents and records in the company data system.

This role requires strong secretarial skills, English proficiency, and excellent organisational ability. You will communicate with crewing sources and agencies to obtain required documents, support the management system, and help develop procedures while familiarity with Adonis HR Crewing System is an advantage.

Qualifications

• Formal secretarial education or equivalent training and experience.
• Proficient in English with strong communication.
• Excellent organisational skills and attention to detail.
• Experience with crewing software and data management systems; Adonis HR is a plus.
• Typing and computer literacy essential.

Responsibilities

• Follow up on general correspondence.
• Maintain crew documents records in the data system.
• Maintain other records in the data system.
• Coordinate with crewing sources and agencies to obtain required documents.
• Be conversant with the Company’s Management System.
• Implement the Company’s Management System.
• Contribute to development or amendment of procedures.
• Promote and support continual improvement.
• Familiarity with Adonis HR Crewing System is an advantage.
• Perform other special tasks as assigned.

Skills

Secretarial training

English proficiency

Organisational skills

Crewing software

Adonis HR Crewing System

Typing / computer skills

Education

Secretarial education

Tools

Adonis HR Crewing System

Crewing software

Data management systems

Job description

Columbia Shipmanagement Ltd. in Metro Manila is seeking a detail‑oriented Crewing Administration Assistant to maintain crew documents and records in the company data system.

This role requires strong secretarial skills, English proficiency, and excellent organisational ability. You will communicate with crewing sources and agencies to obtain required documents, support the management system, and help develop procedures while familiarity with Adonis HR Crewing System is an advantage.