Credit and Collection Analyst

Ergo Contracts Philippines Inc.; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

Ergo Contracts Philippines Inc. in Makati is seeking an Accounts Receivable and Collections specialist to manage billing, collections, and AR accuracy for assigned clients.

You will follow up payments by calls, emails, and letters, prepare invoices and aging analyses, post collections in the LN system, and coordinate with sales to accelerate cash flow. A 4-year degree in Accounting or Finance and at least 1 year in credit/collection is required; strong communication and MS Office skills are

Qualifications

• Bachelor's degree in Accounting/Finance required.
• 1+ year credit and collection experience.
• Strong negotiation and decision-making skills; ability to work in a fast-paced environment.
• Excellent communication, confidentiality, trustworthiness, customer-service orientation, analytical.
• Proficiency in Microsoft Office applications.

Responsibilities

• Handle various accounts for billing and collection purposes.
• Analyze AR of assigned clients to ensure accuracy and develop action plans to expedite collections or adjustments.
• Follow up payments from clients via phone, email, collection letters, statements, client visits and social media.
• Prepare and submit invoices, follow-up letters, billing statements, AR aging analyses and related reports, and credit/debit notes.
• Identify and record adjustments timely using supporting documents and LN system to zero out remaining AR balance.
• Receive and post collections/payments in the LN system.
• Coordinate with Sales and other stakeholders to accelerate collection processes.
• Create BP code for new clients (ECPI & SFI).
• Review and monitor sales orders and deviations for approvals.
• Monitor processed SO and unbilled accounts.
• Assist in evaluating accounts for bidding and document preparation.
• Monthly reconciliation of sales invoice summaries (manual vs LN).
• Conduct kick-off meetings with new and returning clients.

Skills

Accounts Receivable

Collections

Negotiation

Analytical Thinking

Microsoft Office

Customer Service

Education

Bachelor's degree in Accounting or Finance

Tools

Excel

LN system

Job description

Job Description:

• Handle various accounts for billing and collection purposes.
• Analyze the nature of the accounts receivable (AR) of assigned clients to ensure the accuracy of AR and come up with action plans to expedite their collections or adjustments
• Follow up payments from clients thru telephone calls, emails, collection letters, sending of statement of accounts, client visits and other forms of social media communication
• Prepare and submit invoices, follow up letters, billing statements, statement of accounts, AR aging analysis and other credit and collection related reports, Debit / Credit Notes, collection receipts and accounts for write off
• Identify and record adjustments on time using supporting documents, LN system, Debit/ Credit Notes etc. to zero out remaining AR balance not subject for payment
• Receive and post collections / payment in the LN system
• Coordinate with the Sales team and other stakeholders to accelerate the collection process
• Create Business Partner (BP) code for new clients (ECPI & SFI)
• Check, review and monitor sales order and product deviation for CMG Manager’s approval
• Monitor processed SO and unbilled accounts
• Assist in the evaluation of accounts for bidding and preparation of required documents
• Monthly reconciliation of sales invoice summary report manual versus LN
• Conduct kick off meeting with new clients and dormant / inactive clients who ordered again

Qualifications:

• Must be a graduate of 4 years Accounting or Finance related course
• Must have at least 1 year credit and collection work experience in the same capacity and /or in the same industry
• Must have strong decision making skills with a deep understanding of credit and collection process, with excellent negotiation skills and the ability to multi-task and adapt a fast-paced environment.
• Must have the following skills, abilities and attributes: good oral and written communication and organization; with high sense of confidentiality and anticipation, high level of trustworthiness, patience and integrity, customer-service oriented, resourceful, creative, persistent and analytical.
• Must be proficient in Microsoft Office applications