Contracts and Payments - Facility Compliance, SPX Express (Project-based)

SPX Express; Manila; On-site; PHP 500,000 - 700,000; Full time

Job summary

A logistics company in the Philippines is seeking a Contracts and Payments Specialist to manage and monitor contracts and payments under the Expansion department. The ideal candidate will have at least 3 years of experience in contract management and payment processing, along with strong skills in MS Office and communication. Fluency in English and Filipino is essential. This role demands attention to detail and the ability to interact with various stakeholders effectively.

Qualifications

• Minimum of 3 years in contract management, business development, and payment processing/validation.
• Fluency in English and Filipino required.

Responsibilities

• Monitor contracts under the Expansion department and ensure timely renewals.
• Validate and monitor all billing and payments.
• Track payment status and schedule for all facilities.
• Lead cross‑functional coordination with internal teams.
• Manage databases and trackers for contracts and payments.
• Provide regular updates and reports on contracts and payments.
• Support resolution of contract and payment-related disputes.

Skills

Contract management

Payment processing

Database management

MS Office (Excel, Word, PowerPoint)

Stakeholder coordination

Education

Bachelor’s Degree in Business, Finance, or related field

Tools

G Suite

Financial reporting tools

Job description

Job Description

• Monitor contracts under the Expansion department, including lease agreements, service contracts, repair and maintenance contracts, and renovation agreements, ensuring timely renewals, compliance, and due diligence.
• Validate and monitor all billing and payments such as rentals, utility bills, security deposits, renovation expenses, agency service fees, incentives, reimbursements, and other payments to service providers.
• Track payment status and schedule for all facilities, ensuring timely payment.
• Lead cross‑functional coordination with internal teams and external stakeholders, ensuring operational alignment and efficiency.
• Manage and improve databases and trackers for contracts, payments, and related processes.
• Provide regular updates and reports related to contracts and payments, ensuring accuracy and data‑driven insights to support decision‑making.
• Support the escalation and resolution of contract and payment related disputes, ensuring timely resolution and minimizing business impact.

Requirements

• Education: Bachelor’s Degree in Business, Finance, or a related field.
• Experience: Minimum of 3 years in contract management, business development, and payment processing/validation, or related roles.

Technical Skills

• High proficiency in MS Office (Excel, Word, PowerPoint) and G Suite.
• Experience in database management, payment monitoring and processing.
• Knowledge of financial reporting tools, lease contracts, and payment tracking systems.
• Proficiency in creating dashboards and reports.

Soft Skills

• Strong analytical and organizational skills, with keen attention to detail.
• Excellent communication and stakeholder coordination skills.
• Proven ability to handle multiple tasks and meet deadlines in a fast‑paced environment.

Language & Travel

Language: Fluency in English and Filipino.

Willingness to Travel: Willing to travel as required.