Contracts Coordinator - Expansion, SPX Express

SPX Express; Manila; On-site; PHP 350,000 - 480,000; Full time

Job summary

SPX Express seeks a detail-oriented Contracts Coordinator to streamline the COL pipeline by implementing a rigorous pre-validation step before submissions reach Legal. You will act as the critical checkpoint between Expansion PICs and Legal, ensuring complete, accurate, and consistent documentation.

This role requires 1–3 years in contract administration or related fields, strong attention to detail, and excellent communication to push back on incomplete submissions.

Qualifications

• Bachelor's degree in Business, Real Estate Management, Legal Management, or a related field.
• 1–3 years of experience as contract administrator, documentation officer, leasing coordinator, or paralegal/legal assistant; real estate or commercial leasing is an advantage.
• Strong attention to detail with ability to spot inconsistencies across multiple documents.
• Solid understanding of contract documentation, due diligence requirements, and commercial lease terms (or ability to learn quickly).
• Excellent organizational and file management skills.
• Strong written and verbal communication skills, with the confidence to push back on incomplete submissions.

Responsibilities

• Validate lease and contract requests against the SPX due diligence checklist and confirm all required documents are complete before routing to Legal.
• Prepare contract request packages using standard templates and forms provided by Legal, conduct first-pass completeness and consistency checks across submitted documents.
• Review, organize, and maintain documentation related to contracts and business processes, ensuring consistency and proper file organization.
• Support adherence to established process flows, help reduce errors or rejections before matters reach the approving authority, and push back on incomplete submissions.
• Maintain a centralized, well-organized repository of validated documents and correspondence for audit and tracking purposes.
• Liaise with Expansion PICs, Legal, Tax, and Finance to keep contract requests moving efficiently; serve as the single point of coordination for submissions to Legal.

Skills

Attention to detail

Written & verbal communication

Organizational skills

Cross-functional collaboration

Education

Bachelor's degree in Business or related field

Tools

MS Office (Word, Excel)

Google Workspace (Forms, Drive, Sheets)

Document management tools

Job description

Job Description

We are looking for a detail-oriented Contracts Coordinator dedicated to the SPX Expansions contract pipeline. This is a newly created role designed to eliminate bottlenecks in the execution of Contracts of Lease (COL) by introducing a rigorous pre-validation step before requests reach Legal. The Contracts Coordinator acts as the critical checkpoint between the Expansion PIC (Person-in-Charge) and Legal, ensuring that all documentation is complete, accurate, and consistent before formal submission.

Key Responsibilities

• Validate lease and contract requests against the applicable SPX due diligence checklist and confirm that all required lessor and supporting documents are complete before routing to Legal.


• Prepare contract request packages using standard templates and forms provided by Legal, and conduct first-pass completeness and consistency checks across all submitted documents.


• Review, organize, and maintain documentation related to contracts and business processes, ensuring consistency, completeness, and proper file organization.


• Support adherence to established process flows, helping reduce errors or rejections before matters reach the relevant approving authority, and push back on incomplete submissions.


• Maintain a centralized, well-organized repository of validated documents and correspondence for audit and tracking purposes.


• Liaise with Expansion PICs, Legal, Tax, and Finance as needed to keep contract requests moving efficiently, and serve as the single point of coordination for contract-related submissions to Legal.

Requirements

Qualifications

• Bachelor's degree in Business, Real Estate Management, Legal Management, or a related field.


• 1-3 years of experience as a contract administrator, documentation officer, leasing coordinator, or paralegal/legal assistant; real estate or commercial leasing experience is a strong advantage.


• Strong attention to detail with the ability to spot inconsistencies across multiple documents.


• Solid understanding of contract documentation, due diligence requirements, and commercial lease terms (or ability to learn quickly).


• Excellent organizational and file management skills.


• Strong written and verbal communication skills, with the confidence to push back on incomplete submissions.


• Proficiency with MS Office (Word, Excel) and Google Workspace (Forms, Drive, Sheets) and document management tools.


• Good communication skills with ability to work cross-functionally with PICs, Legal, Tax, and Finance teams.