Contracts Administrator

Capital Contracts and Technology Solutions; Metro Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Capital Contracts and Technology Solutions in Manila is seeking an experienced contracts administrator to support contract registers, notices, claims, variations, and reporting within AYATA workflows.

The ideal candidate has 5+ years in contract administration in construction or similar sectors, with strong written English and meticulous record-keeping. You will collaborate with procurement, cost control, and planning teams to maintain audit-ready contract files.

Qualifications

• 5+ years in contract administration, commercial administration, subcontract administration, or claims support.
• Experience in construction, EPC, mining, oil and gas, infrastructure, or industrial projects preferred.
• Familiarity with contractual correspondence, notices, variations, and claims tracking.

Responsibilities

• Maintain contract registers, correspondence logs, notice logs, claims logs, and variation registers.
• Track subcontractor submissions, deadlines, approvals, responses, and overdue actions.
• Support payment certificate, progress payment, PPC, and invoice follow-up.
• Assist with contract status reports, commercial dashboards, and warning registers.
• Coordinate with procurement, cost control, document control, planning, and project management teams.
• Support contract workflows inside AYATA for submissions, notices, correspondence, and variations.
• Preserve audit-ready contract records, decision history, and documentation.

Skills

Contract administration

Correspondence tracking

Claims tracking

Variation register management

Written English

AYATA workflows

Tools

AYATA

Job description

Role purpose

Support contract administration through correspondence tracking, notices, claims logs, variation tracking, subcontract administration, payment certificate follow-up, and contract reporting.

Key responsibilities

• Maintain contract registers, correspondence logs, notice logs, claims logs, and variation registers.
• Track subcontractor submissions, contractual deadlines, approvals, required responses, and overdue actions.
• Support payment certificate, progress payment, PPC, and invoice follow-up.
• Assist with contract status reports, commercial dashboards, and warning registers.
• Coordinate with procurement, cost control, document control, planning, and project management teams.
• Support contract workflows inside AYATA, including contractor submissions, claims, notices, correspondence, and variations.
• Preserve audit-ready contract records, decision history, and supporting documentation.

Required Experience

• 5+ years in contract administration, commercial administration, subcontract administration, or claims support.
• Construction, EPC, mining, oil and gas, infrastructure, or industrial project experience preferred.
• Familiarity with contractual correspondence, notices, variations, and claims tracking.

Key skills

• Contract administration and correspondence tracking
• Claims, notices and variation register discipline
• Subcontract administration support
• Strong written English
• Attention to detail and audit-ready record keeping
• Comfort working inside AYATA workflows