Contract Administrator

HTLand, Inc.; Mandaue; On-site; PHP 1,200,000 - 2,400,000; Full time

Job summary

HTLand, Inc. is seeking an experienced Contact Administrator to manage day-to-day contract administration for large-scale high-rise projects.

You will assemble records, support claims, and maintain a uniform contractual record across packages, while addressing EOTs and conducting delay analyses to support determinations. The role demands a strong MS Excel background, planning software literacy (P6/MS Project), and a senior presence to oversee Construction Managers on site.

Qualifications

• 10–15 years of contract administration on large-scale high-rise construction projects.
• Technical background in engineering, architecture, or construction management.
• Demonstrated ability to prepare and interrogate delay analysis, including assessment of concurrency.
• Ability to independently derive and test a critical path, rather than rely on a contractor-prepared path.
• Experience on multi-prime, complex projects with contested interface delays.
• Strong site presence with the authority to oversee Construction Managers on site.
• Senior level equivalent to Construction Manager given the role's authority.
• Demonstrated strong MS Excel capability with past project use.
• Planning software literacy with a preference for P6 and/or MS Project.

Responsibilities

• Day-to-day contract administration for site contracts.
• Assemble records and prepare the technical case for claims.
• Maintain a uniform contractual record across all packages.
• Ensure extensions of time are addressed within contract periods.
• Prepare and interrogate delay analyses and critical-path effects.
• Coordinate multi-prime and cross-area interfaces on large towers.
• Support termination and settlement matters as they arise.
• Administer defects liability and project closeout.
• Provide reporting and technical support to the Contracts Officer.
• Interface with site contractors, chair commercial meetings and issue determinations.

Job description

About the role

The Contact Administrator role involves day-to-day contract administration on large-scale high-rise construction projects, including running notices, determinations, registers, correspondence, and maintaining the overall contractual record for site contracts.

Key responsibilities

• Day-to-day contract administration: running notices, determinations, registers, correspondence, and the overall contractual record for site contracts

• Claims and entitlement: assembling the record and preparing the technical case in support of claims, so that determinations can be made on entitlement raised on site

• Maintaining a consistent contractual record: ensuring delays and contract issues are documented to a uniform standard across all packages, so the record can be relied on if a claim is contested

• Extensions of time (EOT): ensuring extensions of time are addressed within the periods allowed under the contracts, protecting the project's position before a claim reaches its merits

• Delay analysis: preparing and interrogating delay analysis to a standard that supports a determination, including establishing the as-planned and as-built position, concurrency, and the critical-path effect

• Multi-prime and cross-area coordination: acting as the single point of contractual ownership where a contract straddles more than one tower or Construction Manager area

• Termination and settlement: supporting the technical and factual basis for termination and settlement matters as they arise

• Defects liability and closeout: administering the contractual requirements through the defects liability period and project closeout

• Reporting and support: providing reporting and technical support to the Contracts Officer, and supplying the technical and factual basis on which Legal advice is given

• Interface with contractors on site: acting as the direct management and escalation point for contractors — chairing commercial meetings and issuing instructions and determinations

About you

• 10–15 years of experience in contract administration on large-scale high-rise construction projects

• Technical background in engineering, architecture, or construction management

• Demonstrated ability to prepare and interrogate delay analysis, including assessment of concurrency

• Ability to independently derive and test a critical path, rather than rely on or accept a contractor-prepared critical path

• Experience on multi-prime, complex projects where interface delay between contractors or trade packages has been contested

• Strong site presence, with the aptitude and standing of a construction manager, sufficient to exercise contractual authority over Construction Managers on site

• Seniority equivalent to a Construction Manager, given the technical and contractual authority the role carries

• Demonstrated strong capability and skill in MS Excel, with proven use on past projects

• Planning software literacy sufficient to interrogate a contractor's programme; advanced skills in P6 and/or MS Project is an advantage