Contracts Administrator

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Mandaluyong; On-site; PHP 900,000 - 1,500,000; Full time

Job summary

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch is seeking a Contracts Administrator to manage tendering and contract duties for major infrastructure projects in the Philippines. You will draft communications, monitor variations, and ensure compliance with FIDIC-based agreements.

The role requires a Civil/Structural Engineering background, PMP certification, and at least 10 years in contract management for dam/hydro projects, with strong negotiation and coordination skills.

Qualifications

• Bachelor’s Degree in Civil/Structural Engineering.
• Master’s Degree in Construction Law, Project Management or related field.
• PMP or equivalent project management certification.
• Safety and Environmental Certification.
• 10 years in contract management in infrastructure/dams/hydro projects.
• Experience with international standard contracts (FIDIC).
• HSE compliance in construction contracting.
• Cross-disciplinary team collaboration.
• Legal and contractual framework (FIDIC, local laws).
• Contract negotiation and dispute resolution.
• Technical understanding of dam/hydro systems.
• Procurement and bid evaluation.
• Strong verbal and written communication.

Responsibilities

• Draft and prepare contractual correspondence, notices, and formal communications.
• Coordinate with project teams to manage contract variations and amendments.
• Prepare, monitor, and evaluate Variation Orders and Claims.
• Assess and evaluate Contractor’s proposals and verify contractual compliance.
• Monitor contract terms to ensure compliance by all parties.
• Review Monthly Progress Reports and Quarterly Project Reports.
• Maintain Change & Claims Log and contract records.
• Attend coordination meetings with project stakeholders.
• Track and compile project documents for reference and record management.

Skills

Verbal communication

Written communication

Cross-disciplinary collaboration

Negotiation

Contract management

FIDIC contracts

Education

Bachelor’s degree in Civil/Structural Engineering

Master’s degree in Construction Law/Project Management

PMP or equivalent

Safety and Environmental Certification

Tools

Project documentation systems

Job description

Contracts Administrator – Duties and Responsibilities

• Draft and prepare contractual correspondence, notices, and formal communications, ensuring clarity and adherence to contractual terms.
• Coordinate with project teams to manage contract variations, amendments, extensions of time, and other related project matters.
• Prepare, monitor, and evaluate Variation Orders (VOs) and Claims, ensuring compliance with contractual requirements.
• Assess and evaluate Contractor’s proposals, providing detailed analysis and verifying contractual compliance.
• Monitor contract terms and obligations to ensure compliance by all involved parties.
• Undertake detailed review and commentary on Monthly Progress Reports (MPR) and Quarterly Project Reports (QPR).
• Maintain a Change & Claims Log by monitoring incoming and outgoing correspondence.
• Maintain up-to-date records and registers of contracts, amendments, variation orders, claims, and correspondence.
• Attend and engage in coordination meetings to facilitate communication among project stakeholders.
• Track and compile project documents for reference and record management.

Qualifications

• Bachelor’s Degree in Civil/Structural Engineering
• Master’s Degree in Construction Law, Project Management or related field
• PMP or equivalent project management certification
• Safety and Environmental Certification
• 10 years in contract management in infrastructure/dams/hydro projects
• Experience with international standard contracts (FIDIC)
• HSE compliance in construction contracting
• Cross-disciplinary team collaboration
• Legal and contractual framework (FIDIC, local laws)
• Contract negotiation and dispute resolution
• Technical understanding of dam/hydro systems
• Procurement and bid evaluation
• Strong verbal and written communication