CONTRACT MANAGEMENT OFFICER

Bank of the Philippine Islands (BPI); Manila; On-site; PHP 600,000 - 800,000; Full time

Job summary

Bank of the Philippine Islands (BPI) seeks a Contracts Management Officer to oversee vendor contract lifecycle, ensure regulatory compliance, and drive efficiencies across business units. You will collaborate with stakeholders, negotiate terms, and lead a team to strengthen controls and relationships with suppliers.

With a background in banking operations and contract management, you will implement improved templates, document policies, and provide strategic guidance to senior management on

Qualifications

• Bachelor’s Degree preferably any pre-law course.
• 2-3 years experience in banking operations and contract management.
• Knowledge of outsourcing and service management concepts.
• Understanding of contract law principles, terms, and conditions.
• Proficiency in oral and written communication.
• Leadership, Coaching, and People Management skills.

Responsibilities

• Develops and reviews vendor contracts with business units to ensure regulatory compliance and policy adherence.
• Enhances contract templates by incorporating negotiation insights and regulatory updates.
• Negotiate terms with vendors to align with service delivery requirements and strategic relationships.
• Propose process improvements to optimize contract management operations and controls.
• Manage all bank vendor contracts, ensuring adherence to terms and timely execution of NDAs and insurance bonds.
• Mentor contract management staff to ensure HR policy compliance and professional development.
• Serve as Subject Matter Expert on vendor contract terms and regulatory compliance; provide strategic negotiation guidance.
• Prepare and deliver detailed senior management reports on vendor engagements, compliance, and improvement progress.

Skills

Leadership

Negotiation

Regulatory compliance

Contract management

Communication

Education

Bachelor’s degree

Job description

The Contracts Management Officer is responsible for overseeing the contract administration process, coordination with stakeholders, and compliance with contractual obligations of vendors/suppliers to ensure efficiency, minimize risks, and to foster strong vendor/supplier relationships.

Responsibilities

• Develops and reviews vendor contracts by collaborating with various business units to understand their needs and objectives, ensuring compliance with regulatory requirements, as well as bank policies and standards
• Continuously enhance the bank’s contract templates by integrating insights from negotiations, aligning with regulatory updates, and adapting to industry trends
• Negotiate legal and commercial contract terms with vendors, incorporating business unit and service delivery manager requirements to achieve optimal outcomes while fostering and maintaining strategic relationships
• Propose enhancements to policies, standards, and processes to continuously optimize contract management operations, with a focus on improving processing times and strengthening compliance and controls
• Manage and oversee all vendor contracts for the bank, ensuring adherence to agreed terms, conditions, and obligations, including the timely submission of insurance bonds and non-disclosure agreements
• Supervise and mentor the contract management staff to ensure compliance with HR policies, enhance employee engagement, and promote professional development opportunities
• Serve as the Subject Matter Expert for the entire bank on vendor contract terms, provisions, contract management processes, and regulatory compliance. Offer strategic recommendations for overcoming various negotiation challenges
• Prepare and deliver detailed reports to senior management regarding the bank's vendor contractual engagements, compliance status, issue resolutions, and progress on improvement initiatives

Qualifications

• Bachelor’s Degree preferably any pre-law course
• 2-3 years experience in banking operations and contract management
• Knowledge of outsourcing and service management concepts
• Understanding of contract law principles, terms, and condition
• Proficiency in oral and written communication
• Leadership, Coaching, and People Management skills