Vendor Management Specialist

Q2 HR Solutions; Taguig; On-site; PHP 669,600 - 892,800; Full time

Benefits offered by this job

Career opportunity in a global environment

Growth-oriented entrepreneurial culture

Significant development opportunities

Job summary

Q2 HR Solutions seeks a Vendor Management Specialist based in Metro Manila, Philippines. The ideal candidate will manage vendor relationships, negotiate contracts, and ensure compliance with company policies. Candidates should have a Bachelor's degree in Business Administration or Finance and possess 6-9 years of procurement experience. Strong analytical and communication skills are required. This role offers the chance to work in a dynamic environment and grow within the company.

Qualifications

• 6-9 years of experience in a procurement position.
• Experience in a shared services environment with exposure to accounting systems.
• Ability to work independently and under pressure.

Responsibilities

• Primary contact for all investment data vendors.
• Negotiate contracts and maintain vendor relationships.
• Monitor vendor performance and resolve issues.

Skills

Analytical skills

Attention to detail

Communication skills

MS Office proficiency

Education

Bachelor's degree in Business Administration or Finance

Job description

About the job Vendor Management Specialist

What it's about

• Serve as the primary contact for all investment data vendors and expert networks.
• Source, evaluate, accredit, and onboard suppliers; maintain strong relationships with existing vendors to improve cost, quality, service levels, and delivery performance.
• Negotiate contracts, pricing, payment terms, and service levels to secure best value and protect company interests.
• Coordinate with Legal, Finance, and internal stakeholders in the review, finalization, execution, and filing of contracts to ensure terms are clear, enforceable, and audit-ready.
• Monitor vendor performance against agreed service levels, resolve supplier issues promptly, and implement corrective actions where needed.
• Review, validate, and endorse invoices for assigned vendors by checking contract terms, purchase records, service delivery, and billing accuracy prior to payment processing.
• Provide regular updates to internal stakeholders on sourcing progress, order status, renewals, delivery timelines, and risks or delays.
• Analyze spend and procurement data; prepare reports on savings, vendor performance, contract status, cycle times, and other KPIs to support decision-making and continuous improvement.
• Prepare the annual budget for all vendors in your scope (supported by analysis and business justification) and obtain approvals from budget owners.
• Prepare analysis on usage (including user feedback), review vendor proposals, negotiate with budget owners on cost sharing and recommend final decision on data subscription contracts.
• Conduct market research and supplier benchmarking to identify alternative sources, cost optimization opportunities, and process improvements.
• Ensure all vendor management activities comply with company policies, approval matrices, internal controls, and applicable legal and regulatory requirements

What we expect

• The ideal candidate will have a Bachelor's degree in Business Administration or Finance-related fields and has already gained at least 6-9 years of experience in a procurement position.
• For this challenging position, we are looking for a reliable and trustworthy individual with good analytical skills and ability to pay excellent attention to detail, adhere to strict deadlines, can exercise professional judgment, demonstrate a very accurate and organized working style and to be able to deal with pressure.
• The ideal candidate is accurate, diligent, and able to work independently, with a strong motivation to learn and succeed. Strong interpersonal, English communication, and MS Office skills are required. Experience in a shared services environment and exposure to accounting systems with a procurement module are essential. Must be amenable to mid-shift work and a 12-month agency contract.

What we offer

• Career opportunity in a global, dynamic and client-oriented environment
• Opportunity to learn the business from some of the world's leading private market specialists
• Growth-oriented entrepreneurial culture with significant development opportunities