Contract Coordinator

Asia Peopleworks Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A human resources consulting firm in Metro Manila seeks a Contract Coordinator to assist Sales with contract documentation and data management. Key responsibilities include preparing sales contracts, data entry in Salesforce, and collaborating with legal. Candidates should hold a Bachelor’s degree and have experience in administrative roles. Proficiency in MS Excel and good communication skills are required. The position involves night shifts.

Qualifications

• 1-2 years relevant work experience in administrative or sales coordination.
• Ability to articulate business requirements into lay terms.
• Must be willing to work on the night shift.

Responsibilities

• Support Sales with non-sales contract support and documentation.
• Research and analyze terms and conditions of sales contracts.
• Enter and cleanse sales contract data in SFDC.

Skills

Proficiency in MS Excel

Good communication skills

Analytical skills

Interpersonal skills

Time management

Education

Bachelor’s Degree in Legal Management, AB English, Social Sciences or Business-related course

Tools

SAP

Salesforce (SFDC)

Job description

Responsibilities

• The Contract Coordinator is responsible for supporting Sales to focus on business. The primary responsibility is to deliver non-sales support in the areas of Sales Contracts, Salesforce (SFDC) coding&updating, reporting, tracking and providing administrative aid.
• Prepares, organizes, and retrieves sales contracts, which may include attachments, related emails, tasks, discussions and other relevant documents to fulfill missing data and code it in SFDC accordingly.
• Understand the Contracts and if needed: Interview sales and/or contacts related to the sales contracts that he/she is working on.
• Ensure the correct pricing schedules are maintained in accordance with established SOPs
• Inventory check and documentation of all QIAGEN customer signed Sales Contracts (within or outside SFDC)
• Research and analyzes statutes, agreements, terms and conditions of sales contracts and provide written analysis to manager and stakeholders.
• Entering and data cleansing of sales contract information in SFDC
• Liaising with related parties relevant to the task on hand
• Coordinate with legal for advise on stipulations in the sales contracts if and when necessary. • Update/maintain SFDC based upon the needs of the business.
• Creation of reports from SFDC &/or SAP
• Facilitating meetings and presenting reports to stakeholders
• Performs other related duties as assigned.

Qualifications

• Bachelor’s Degree in Legal Management, AB English, Social Sciences or any Business-related course • 1-2 years relevant work experience (administrative, sales coordination)
• Proficiency in MS Excel is a must, MS Visio
• Preferably with knowledge in SAP and SFDC; CRM Analytics Cloud, SAP Business Warehouse (nice to have)
• Good communication skills; demonstrates solid written, presentation, and verbal skills • Must be able to articulate oneself
• Ability to translate business requirements into non-technical, lay terms
• Highly analytical, meticulous with details and numerically inclined
• Good interpersonal and relationship-building skills
• Ability to multitask a variety of assignments and proven ability to meet strict deadlines
• Ability to be flexible and creative, and work in a fast-paced, high-growth environment
• Fast, self-starter with the ability to handle and manage multiple tasks in a result-orientated commercial environment
• Excellent project and network management skills and strong organizational skills
• Self-motivated with the ability to work independently while under guidance from manager
• Must be willing to work on the night shift