Contract Administrator & Estimator | AU | Remote

Staff Domain Inc; Metro Manila; Hybrid; PHP 670,000 - 1,116,000; Full time

Benefits offered by this job

HMO & Dental

Life Insurance

Dependent coverage

Paid leaves

Team events

Job summary

Staff Domain Inc. in Melbourne-based construction sector is seeking a Contract Administrator / Estimator to join our team.

The role covers procurement, contract documentation, pricing, and cost control across multiple projects, with hybrid/Work-From-Home flexibility. You will work closely with Directors, Project Managers, subcontractors and suppliers to prepare estimates, manage variations and progress claims, and maintain accurate project records.

Qualifications

• Experience in estimating, contract administration or similar construction role.
• Experience in residential or commercial construction or engineering.
• Strong understanding of construction processes and trades.

Responsibilities

• Assist with procurement and subcontractor engagement.
• Prepare purchase orders, subcontractor docs and project correspondence.
• Monitor project costs against budgets and review variations.
• Support progress claims, invoices and payment schedules.
• Maintain project records and contract documentation.
• Communicate with subcontractors, suppliers, consultants and clients.
• Assist Project Managers and Site Managers with commercial matters.
• Prepare and review construction estimates and quotations.
• Identify scope gaps and potential cost issues.

Skills

Attention to detail

Strong organisational skills

Good communication

Numerical accuracy

Time management

Education

Quantity surveyor / engineer / architect background

Tools

Wunderbuild

Bluebeam

Microsoft Excel

Project management software

Job description

Setup and Location: Hybrid/ WFH

Work Schedule: 8:30 AM-5:30 PM (AEST) | 6:30 AM-3:30 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

Melbourne-based construction company delivering premium residential builds, commercial fit-outs and unique commercial and industrial projects.

We work across multiple projects at any one time, with a strong focus on quality, project coordination and practical construction outcomes. We are looking for an experienced Contract Administrator / Estimator to join our team and support the administration and estimating of projects from tender through to completion.

This role combines contract administration and estimating, making it suitable for someone who understands both the commercial and practical sides of construction. You will work closely with the Directors, Project Managers, Site Managers, subcontractors, suppliers and consultants to assist with pricing, procurement, project documentation and cost control across multiple projects. The role will suit someone who is organised, commercially minded and comfortable taking ownership of their work.

What You'll Do

You'll be the kind of person who:

• Assisting with procurement and subcontractor engagement
• Preparing purchase orders, subcontractor documentation and project correspondence
• Monitoring project costs against budgets
• Processing and reviewing variations and supporting documentation
• Assisting with progress claims, invoices and payment schedules
• Maintaining project records and contract documentation
• Communicating with subcontractors, suppliers, consultants and clients where required
• Assisting Project Managers and Site Managers with commercial and administrative matters
• Maintaining accurate project information across company systems
• Identifying opportunities to improve estimating, procurement and administration processes
• Preparing and reviewing construction estimates and quotations
• Reviewing architectural, structural and consultant documentation
• Preparing take-offs, scope of works and trade packages
• Obtaining and comparing subcontractor and supplier quotations
• Assisting with tender preparation and submissions
• Identifying scope gaps, discrepancies and potential cost issues

What You Bring

We're looking for someone with:

• Previous experience in estimating, contract administration or a similar construction role
• Experience within the residential or commercial construction industry or Engineering industry
• Good understanding of construction processes, materials and trades
• Advantage to have Wunderbuild as primary platform, with Bluebeam for some projects.
• Preferred qualifications: quantity surveyor, engineer, architect, construction management, or accounting background.
• Ability to read and interpret architectural and engineering drawings
• Strong attention to detail and numerical accuracy
• Good understanding of subcontractor quotations and scopes
• Strong organisational and time management skills
• Confident communication with subcontractors, suppliers and internal teams
• Ability to manage multiple projects and competing deadlines
• Strong Microsoft Excel skills
• Experience with construction or project management software is highly regarded

Why You'll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.

Let's Talk

If you're thinking "this sounds like me"-it probably is. Click apply. We cant wait to meet you.